This role will suit someone with some HR admin experience or new to HR and wants to grow their knowledge and experience but has office administration experience.
Salary - £10,550 (£26,250 FTE), working 2 days a week
Contract - Permanent
Closing date - 23 November 2024
Reporting directly to the Head of HR, this role will support HR function and project working towards making this an amazing place to work.
Job purpose:
Our client is seeking a HR Administrator. Part of their mission is to make themselves an amazing place to work, and they are looking for a committed team member who can support this.
This role will act as the first point of contact for all HR administrative queries on the Head of HR's non-working days.
Their values, and how they are represented in this role, you must be:
- Bold:
Brave in trying new things, taking action and fighting for change on issues affecting the ways they live.
- Kind:
Friendly, generous and considerate in all your actions.
- Eco-active:
Embed climate action in all decision-making and encourage visitors to make eco-minded choices at home.
- Equitable:
Act transparently, ethically and inclusively, and allocate resources, time and care equitably.
Main responsibilities:
- To provide timely and accurate administration of all HR processes – recruitment, on and off boarding, changes of terms, parental leave, etc. preparing and issuing relevant documentation – e.g. contracts, letters, etc.
- Take responsibility for information collation and maintenance in line with data protection requirements and good practice.
- Provide all relevant changes to payroll in a timely manner.
- Complete employee references for joiners.
- Administer all DBS checks both for joiners and existing staff in line with their Safeguarding policy.
- Arrange and perform HR inductions.
- Manage the HRIS (NaturalHR), reviewing workflows, supporting staff and Line Managers. Input all staff information on their HR system ensuring this is always kept up to date.
- Calculate pro-rata holiday entitlements for staff and update records.
- Liaise with the Head of HR, Hiring Managers, and job applicants to ensure effective vacancy posting.
- Calculate pro-rata holiday entitlements for staff and update records.
- Collate HR survey data such as exit interviews, equality questionnaires, etc.
- Identify process improvements to the Head of HR.
- Keep abreast of employment law relevant to own work.
- Participate in HR projects relating to the continuous improvement of the HR service.
Key performance indicators:
The following are key measures which show that the job holder is delivering effectively in their role:
- HR data integrity
- Meeting deadlines
- Providing timely and accurate information
- Quality of HR documentation – letters, contracts, etc.
- Effectiveness of internal relationships
- Effective communication with Head of HR, Hiring Managers, candidates, staff, etc.
- Accuracy, relevance and timeliness of data and reports
Skills/Knowledge/Personal Attributes:
Type of technical, specialised skills or personal attributes that are required to deliver ‘main responsibilities' above.
Essential:
- Experience working in HR administration
- Experience in a busy office environment
- Methodical approach to work
- Self-starter
- Administrative skills
- Organisation skills
- Attention to detail
- IT: MS Office Suite and ability to effectively manage databases
- Communication skills, both verbal and written - able to handle all communications in a confidential manner
- Confidentiality in every aspect of their work
Desirable:
- IT: Sound knowledge and use of SharePoint and HRIS
- Interest in employment law
- Genuine interest in the arts and cultural sector would be advantageous
Our client welcomes applications from all sections of the community and are committed to maintaining an inclusive working environment with a diverse workforce. They value individuality, equity and representation and appoint on merit.
Benefits:
They aim to provide a stimulating working environment for everyone in the team. You'll be working alongside great colleagues and in a beautiful Grade I listed building.
You are also entitled to other employment benefits when you join them:
- 25 days paid holiday per year (increasing by one day per year, up to 30 days), plus bank holidays (FTE)
- Membership to one of two pension schemes
- Staff discount in their shop and on-site café
- Free access to many exhibitions, museums and art galleries in London
- Enhanced sick pay and family leave
- Cycle to work scheme
- Season Ticket Loan
- A confidential Employee Assistance Programme
- Free tea and coffee
They also have various groups for staff to join:
- Wellbeing forum
- Climate Action Group
- Equity Action Group