EA to CEO £50,000 - £60,000 Hybrid Role 9-530pm
We are currently recruiting on behalf of a Paddington based client who are about to launch their new UK HQ. They are looking to find an EA to work with their newly appointed CEO. The company has a global reach so there will be exposure across multiple cultures and time zones. This role is new and so you will have the opportunity to really build it out and make it your own.
There will be a small executive team on site and you will work closely with the CEO as well as two members of that team. In summary you will be responsible for the following.
- Coordinating the executive calendars across multiple time zones
- Liaising with other EAs in multiple time zones to arrange meetings with senior stakeholders with conflicting diaries.
- Arranging of multiple global travel arrangements, preparing agenda, arranging logistics entry requirements, attending team meetings and maintaining action logs for leadership team meetings.
- Management of extensive travel arrangements such as taxis, accommodation, restaurant bookings and collate travel itineraries.
- In-charge of logistical arrangements of high-profile visitors from Head Offices.
- Management and responsibility for diary management, inbox management and ad-hoc administrative duties
- Prepare materials for meetings and provide post-meeting follow-up notes.
- Co-ordinate internal and external meetings
- Prepare quarterly Townhall, setting up and support events; (Lunch & Learns, Breakfast meet ups etc.)
- Generate expense and claim form submissions
- Be able to create a new supplier in the system, invoicing support and raising POs
The right person for this role will be happy to work fairly autonomously in a quiet, but soon to grow office, taking accountability for a range of projects and tasks. You will be resourceful and solution focused and able to take full control of this role. Any second language such as French, Chinese or Spanish would be an advantage - Italian would be ideal!
Other key requirements include:
- Ability to prioritise workload to meet the ever-changing business objectives and demands
- Good knowledge of Microsoft Office; SharePoint, Excel, Word and PowerPoint
- Proven ability to work under pressure and multi-task
- Strong team player / excellent communication skills
- The ability to influence and negotiate to a high standard
Salary will depend on experience
Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.
At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.
Love Success is proud to serve as an Employment Agency for this vacancy.