OVERALL PURPOSE OF JOB
The UK business has key product supplier's in Europe and most of the other suppliers are UK based. The AP Clerk will be primarily focus on management and coordination for accounts payable activities for the UK business. In addition to standard accounts payable activities the duties will include global monthly reporting, management of creditors and KPI reports, as well as regular collaboration with Senior Management and other departments regarding all accounts payable matters.
The AP Clerk will also work with the treasury function to provide payment forecasting.
KEY ACCOUNTABILITIES
M
a
n
agement of Accounts Payable
The AP clerk's responsibilities will include -
- Vendor account maintenance
- Processing vendor invoices and matching to purchase orders
- Setting up payments
- Allocating customer payments
- Managing direct debits and standing orders
- Performing Supplier spend analysis
- Processing of employee expenses
- Processing of credit card expenses
- Providing support to US AP team
- Act as a point of contact for all matters relating to payments and vendor management
Business and Team Partnering
The AP Clerk will work with wider finance team in supporting the business by–
- Preparing payment forecasting to feed the group cash forecast
- Group wide monthly reporting
- KPI Reporting
- Laison with external auditors to provide information as requested
Governance And Controls
The AP Clerk will be responsible for ensuring that the control environment around accounts payable is maintained and reviewed regularly to ensure compliance. The responsibilities will include –
- Bank Reconciliations
- Assist with month-end closing activities, including journal entries and account reconciliations
- Preparing supplier statement reconciliations
- Preparing VAT returns
- Maintaining work instructions for all related activities and updating as required
PERSON SPECIFICATION
An enthusiastic finance professional with proven experience in accounts payable. The candidate will demonstrate strong initiative with a strong ‘Can do' attitude and will be willing to roll up their sleeves and get engaged with the business.
Education and qualifications
- Minimum 3 years' experience in a accounts payable role
- Experience in use of ERP systems
- Strong Microsoft Excel skills with capability to work on Pivots, lookups etc.
- Experience of developing and implementing improved processes and policies
- Highly numeric / strong analytical skills.
- An eye for detail, focused on implementing robust controls and processes.
- Ability to work independently and being pro active
- Excellent communication skills to manage vendors
- Excellent written and verbal communication skills
- Willing to work in other transactional areas within the Finance team to provide occasional cover
KEY COMPETENCIES
- Concern for Standards – Pursuing excellence in line with the organisation's norms and values
- Results Orientation – Focusing attention on key objectives: wanting effective outcomes
- Initiative – Engaging in pro proactive behaviour, seizing opportunities
- Thoroughness – Seeking completeness and accuracy
- Ability to Learn – Quickly understanding and applying information, concepts and strategies
- Tenacity – Repeated and enduring efforts to overcome obstacles and/or to complete tasks
- Conceptual thinking – Identifying key issues, seeing relationships and drawing elements together into broad coherent framework.