Our client seeks an Office Administrator to join their administration team in support of a large design team, focusing on providing administrative assistance to the whole office as required.
This position reports to the Information Manager and is suited to a reliable, diligent individual, with the aim of providing office administration and occasional front of house support to a growing practice of over 150 staff. The role requires the individual to deal with clients, visitors, and staff at all levels across the practice. This is an on-site role, during business operational hours and not appropriate for agile working arrangements.
Main Duties
- Project printing/copying/binding/scanning.
- Photocopying, including large format documents.
- Scanning, including large format documents.
- Printing and binding e.g. drawings usually A0, A1, A2.
- Stock ordering for paper, print cartridges, acetates, tracing paper and bindings.
- Purchasing ad hoc supplies for the office.
- Assisting the Information Manager with archiving.
- Filing documents and drawings as directed.
- General assistance to admin and drawing office staff as required.
- Assisting the Practice Manager in some general maintenance tasks.
- Assisting with the preparation and set up of in-house events.
- Inputting & updating information on internal contacts databases.
- Reception cover as required, especially during periods of leave.
- Acting as first point of contact for all visitors.
- Answering incoming calls and dealing with general enquiries.
- Managing meeting room bookings and arranging refreshments/lunches.
- Keeping front of house office areas tidy during the working day.
- Opening and closing procedures for Reception.
- Organising couriers and assisting with outgoing post.
- Running general reports from time management system
Skills and Knowledge
- Excellent organisational skills with a flexible approach to duties and ability to prioritise.
- Good time management skills; proficient at working on a variety of tasks and meeting all deadlines.
- Methodical with high attention to detail.
- Personable and professional attitude to work.
- Good communication skills, both verbal and written.
- Able to use initiative and work unsupervised on occasions.
- Proficient in MS Office in particular Word, Excel, and Outlook.
- Willingness to learn and adopt new skills, sharing in general office duties and administration.
- Qualified to GCSE standard (or equivalent) with passes in Maths and English.
Salary and Benefits
- £26-28K
- 21 days holiday (closed over Christmas and usually add discretionary holiday)
- Pension
- Employee Assistance Programme
- Private Medical
- Life Assurance
- Annual bonus (discretionary)
- Free (or paid for) parking