We're excited to announce an amazing opportunity for someone who thrives on organization and pays close attention to detail! Our client is actively searching for a talented individual to join their team as a Secretary. What makes this role even more enticing is the flexibility it offers. As the Team Secretary, you'll be at the heart of our operations, playing a pivotal role in keeping our administrative processes running smoothly and ensuring seamless communication throughout the organization. It's a chance to make a real impact and be an essential part of our team.
Responsibilities: As Team Secretary, your responsibilities will include, but are not limited to:
- Perform general administrative tasks such as managing correspondence, scheduling appointments, and maintaining records.
- Support the management team by preparing reports, presentations, and other documentation as required.
- Coordinate travel arrangements and accommodation for staff members, ensuring cost-effectiveness and timely arrangements.
- Assist in organizing and coordinating company events, meetings, and conferences, both onsite and virtually.
- Maintain office supplies and inventory, ensuring availability and reordering when necessary.
- Manage incoming calls and emails, directing them to the appropriate individuals and responding to inquiries when possible.
- Handle confidential information with integrity and discretion.
- Collaborate with team members and departments to streamline administrative processes and improve efficiency.
- Contribute to the overall organization and tidiness of the office space.
- Typing up important correspondence and client letters
- Stay updated on company policies and procedures, implementing them effectively and ensuring compliance.
Requirements: To be successful in this role, you should possess the following qualifications:
- Previous experience in an administrative role, demonstrating proficiency in handling various administrative tasks and responsibilities.
- Strong organizational skills, with the ability to prioritize tasks and manage time effectively.
- Excellent attention to detail and accuracy in data entry, document preparation, and record keeping.
- Proficiency in using office software, including word processing, spreadsheet, and presentation applications.
- Effective written and verbal communication skills.
- Ability to work independently and proactively, taking initiative and problem-solving when necessary.
Benefits: In addition to a competitive salary, we offer the following benefits:
- Opportunities for professional growth and development through training programs and workshops.
- Generous holiday and paid time off policies.
- Retirement savings plan.
- Collaborative and inclusive work environment, fostering teamwork and cooperation.
- Life Assurance
Note: This job specification is meant to provide a general overview of the responsibilities and qualifications for an administration role in a hybrid work environment. The specific requirements and benefits may vary throughout the process.
We can't wait to see your application!