Streamline Search are currently working with a leading contractor in the supply & installation of Noise Barriers and Security Fencing.
Due to company growth, our client is looking to bring an Office Administrator/Service Coordinator in to join their highly experienced and qualified team on a temporary basis with the potential to be employed on a permanent basis.
The Office Administrator/Service Coordinator will be responsible for Conducting plant hire, and all pre-start requirements for every job (e.g. hotel bookings, plant, concrete), to also complete all accreditations within the business including preparation and the audit on the day. In addition to this, you will help any staff members with any enquires or help they may need within the office including checking all invoices and signing them off to accounts.
What's in it for you?
- Salary - Up to £26,000.
- 20 days holiday + Bank Holidays.
- Pension.
- Company mobile.
Position Overview
- Checking invoice against orders and signing them off for accounts to process.
- Dealing with all pre-starts on a job (e.g. Plant hire, material orders, hotel bookings).
- Booking concrete slots for multiple jobs and updating booking sheets.
- Keeping up to date with all the vans and vehicles that belong to the company to keep them road worthy.
- Keeping up to date with all job filing including archiving.
- Undertaking all accreditations / audits within the company, including the preparations and being there on the audit day to answer any questions.
- Ensuring all staff members are up to date with all training and if so booking them in and cooperating with the staff as to when training is and where.
- Keeping up to date with all online portals.
- To maintain the training spreadsheet, which ensures that all staff receive the necessary safety critical and technical training and are medically fit to carry out works both safely and with a level of competence required by both company and industry standards.
- Organising random selection of staff for alcohol and drugs screenings.
- Keep all appropriate registers and records up to date.
- To maintain the employee personnel and professional files.
- Enrol staff on Network Rail / London Underground E-Learning site for relevant courses.
- Distribute information to staff.
- Ensure all staff complete all appropriate occupational health questionnaires.
- To maintain the employee personnel files.
- Booking pre-employment medicals, medical questionnaires and where necessary occupational health risk assessments and surveillance assessments etc.
Position Requirements
- At least four years' experience in an administrative role.
- Computer literate.
- Detailed knowledge and experience with Microsoft software such as excel and work.
- Must have experience working with online portals such as 4projects, Data Scope, Bravo etc.
Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to this application.