My client, a well-known thriving business in the Heathrow area are currently recruiting for a interim Executive assistant. This assignment will until the end of September with the opportunity to be extended.
Pay rate: c£40,000/Year equivalent
Hours & hybrid working: Standard full-time working hours are 37.5 per week (7.5 per day) - 3 days a week in the office
Key responsibilities:
- Diary Management:
Efficiently manage executives' calendars, assessing appointment priorities and reallocating as needed.
- Meeting Support:
Assist with a wide range of meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
- Correspondence Handling:
Sort, distribute, and respond to incoming mail promptly and efficiently.
Draft responses as necessary.
Data Presentations and Reporting:
Create business data presentations and maintain reports.
- Liaison and Communication:
Act as a key liaison between senior executives, managers, and other stakeholders.
Facilitate effective communication.
- Travel Arrangements:
Arrange travel, book accommodations, and keep executives' diaries updated with travel details.
- Expense Processing
Ideal candidate will have:
- Experience:
Significant experience working as an Executive Assistant at the C-level
Proficiency in extensive diary management
- Skills:
Exercise judgment, flexibility, tact, and sensitivity in time management, prioritizing potential diary conflicts with business priorities.
Strong team-working skills, collaborating effectively with colleagues and peers.
Ability to create informative business presentations using data.
Essential organizational skills and multitasking ability.
Exceptional interpersonal and communication skills for effective interaction with internal and external contacts.
Discretion and confidentiality maintenance.
Excellent attention to detail and proofreading skills.
Ability to work under pressure and meet tight deadlines.
Proficiency in Microsoft Office, PowerPoint, Excel, and Word.