�?Executive Team Assistant�?Purpose of role:
To offer a confidential and dedicated secretarial service to the executive team, facilitating their effective role in execution. Additionally, this role encompasses some facilities-related responsibilities.
Location: Stoke, Stoke - On - Trent.
Salary:
£25,000 - £27.5000 DOE
Key Responsibilities:
- Collaborate with the Executive Assistant and executive team members to achieve defined objectives.
- Efficiently manage the executive team's diaries to optimise their time.
- Handle incoming calls related to executive team members promptly and efficiently.
- Manage emails and letters from customers, clients, and internal stakeholders on behalf of the executives. Coordinate with other departments to address queries and complaints effectively.
- Distribute relevant papers for management and meetings as needed.
- Attend weekly Core & Prime Team Meetings, record actions, and create and distribute agendas.
- Ensure progress on meeting actions and compile agendas for upcoming meetings.
- Arrange necessary travel for executive team members.
- Verify that relevant executives have recorded and submitted expenses within required timelines.
- Approve travel expenditures for the rest of the business when necessary.
- Reconcile corporate card expenditures and make necessary purchases on behalf of the business.
- Raise supplier purchase orders, ensuring meticulous record-keeping.
- Maintain an effective and confidential filing system.
- Sort incoming mail, including tracking and scanning checks and legal documents.
- Handle ad-hoc tasks for executive team members, such as project management.
- Occasionally make decisions on behalf of executives, especially related to diary management.
- Request information from internal and external sources.
- Assist in organising catering and hospitality for external visitors, board meetings, and off-site events.
- Provide cover for the Senior Executive Assistant during periods like annual leave.
What You Need to Bring:
- Skills and Attributes:
- Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
- Self-motivated, reliable, and adaptable.
- Diplomatic, tactful, and able to adapt to different people.
- Quick thinker, able to work under pressure, and comfortable with minimal supervision.
- Willing to work outside normal hours.
- Energetic, enthusiastic, and thrives in a dynamic environment.
- Desirable Skills:
- Previous secretarial experience.
- Education and Qualifications:
- GCSE in Mathematics and English or equivalent. �?
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