We are looking for a detail-oriented and organised Accounts Payable Administrator to join our Clients finance team. The successful candidate will be responsible for managing invoice processing, payment preparation, and maintaining accurate financial records. This role is vital in ensuring smooth financial operations, with a focus on efficiency and accuracy in handling supplier and subcontractor payments.
Key Responsibilities:
- Process and register invoices into the system promptly and accurately.
- Follow up on pending invoice approvals and resolve discrepancies.
- Monitor outstanding invoices, particularly older ones, to ensure timely resolution.
- Perform quality control, including regular reviews of supplier credits and statement reconciliations.
- Prepare weekly BACS payment runs for both purchase ledger invoices and subcontractor payments.
- Process same-day and international payments when required.
- Review and finalize all subcontractor payments and conduct VAT checks for sales agents.
- Handle administrative duties such as opening, sorting, and scanning incoming post, as well as completing forms for new supplier or subcontractor accounts.
Requirements:
- Minimum 1-2 years of experience in an accounts payable or similar finance role.
- Strong attention to detail and high level of accuracy.
- Good organisational skills with the ability to manage multiple tasks simultaneously.
- Proficiency in financial systems (experience with IFS is an advantage).
- Strong communication skills for liaising with suppliers and internal teams.
- Knowledge of VAT regulations and experience with subcontractor payments is a plus.
Please note:
As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.
In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.