Job Title:
Trainee Operations Administrator
Location:
Harlow ( fully on site)
Hours:
8.30-5pm (37.5 hours)
Salary:
£25,000-27,000 DOE
Package:
healthcare afte 4 months probation, pension
About the Role:
An exciting opportunity for a motivated individual to join a fast-paced, project-driven environment as a
Trainee Operations Administrator
- This is a hands-on role offering exposure across multiple business functions including project coordination, administration, and internal team support. Ideal for someone keen to learn, grow, and build a solid foundation within operations.
Key Responsibilities:
1. Administrative Support
- Manage incoming/outgoing communications and assist in scheduling meetings
- Take meeting minutes and support with calendar management
- Assist with project planning tasks, timelines, and resource allocation
- Support sales and marketing teams (e.g. logging enquiries, social media assistance)
2. Project Coordination
- Set up new projects in internal systems (e.g. CRM and accounting software) Procure would be an advantage but training will be provided.
- Assist with payment applications and ensure timely client invoicing
- Place purchase orders and liaise with suppliers and subcontractors
- Track project milestones and update progress via project management platforms
- Process supplier invoices and prepare weekly payment logs
3. Collaboration & Communication
- Act as a point of contact between internal teams and external stakeholders
- Assist with the preparation of documentation and project reports
- Work closely with project managers and other departments to ensure project success
Candidate Profile:
Skills & Attributes
- Strong communication and interpersonal skills
- Highly organised with good attention to detail
- Comfortable managing multiple priorities in a fast-paced environment
- Proactive and eager to learn
- Team-oriented with a collaborative mindset
Motivation & Culture Fit
- A genuine desire to grow and learn new systems and processes
- Enjoys problem-solving and taking initiative
- Positive, enthusiastic and a team player
- Thrives in a values-led business that rewards ownership and contribution
Company Overview:
The organisation is a growing, people-focused business supporting clients across the UK with specialist supply and installation services within the construction and design sector. They work closely with developers and architects to deliver bespoke product packages and pride themselves on simplifying complex processes, delivering real value, and offering exceptional customer service.
The business values collaboration, integrity, growth, and customer excellence, and is committed to building a supportive environment where employees are empowered to develop and succeed.