Butler Rose is working alongside our top FTSE250 Facilities Management organisation based in Coventry in their search for a Finance Assistant to join their team. This is a temporary contract role till 19th January 2025. This role will pay up to £12 an hour PAYE to the successful candidate.
Temporary Finance Assistant will play a crucial role in supporting the operational accountant, procurement, commercial and the operational team on site.
Responsibilities -
- Key responsibilities are raising purchase orders, onboarding new suppliers, assisting in running reports from SAP on a weekly and monthly basis.
- Working to resolve any contractor issues such as overdue payments, receipting Pos and creating Pos.
- Raising high volumes of reactive and remedial purchase orders on Coupa system - training will be provided.
- Submitting approval to client for costs approval for repairs to be carried out.
- Running P&L reports to monitor the financial position.
- Updating the purchase order tracker - this aids the receipting of orders and is linked to the forecast.
- Receipting invoices and purchase orders - this includes seeking approvals from facilities managers and raising any queries with the suppliers.
- Final update of the P&L report for month end - analysis of whether costs have hit in the correct periods.
- Processing overtime - checking overtime sheets, obtaining relevant signatures, inputting hours onto the overtime tracker. Run the balance sheet from SAP to check transactions have hit correctly. Raising the invoice to Project Co once the payment application has been approved.
Requirements -
- The candidate will need to possess the ability to manage multiple tasks and meet deadlines, be proactive and self-motivated and thrive in a busy working environment.
- Due to the nature of the site, the candidate will need to be able to prioritise tasks to contribute towards meeting our SLA's and ensuring the hospital runs smoothly.
- Being a team player is key to working with existing supportive team members. Full training will be provided for use on systems.
- Proven communication skills
- Intermediate knowledge level of all Microsoft office packages. Fully competent in the use of PCs and other types of technology
Miscellaneous -
- Onboarding new suppliers - collating information from the suppliers before submitting it on Coupa portal. Completing credit application forms.
- Raising tickets to central finance for overdue invoices and account reconciliations.
- Raising PPM orders with service and pricing documents.
Butler Rose is committed to equality in the workplace and is an equal opportunity employer.
Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.