Are you an organised, ambitious, and detail-oriented professional with a passion for supporting teams and ensuring smooth office operations? We're looking for a dynamic Admin Support Assistant to join our team!
As an Admin Support Assistant, you will play a crucial role in providing efficient and effective administrative support. You'll be responsible for ensuring the seamless operation of our office and supporting key stakeholders by managing schedules, preparing documents, coordinating travel, and handling confidential information with the utmost integrity. Your role is vital in maintaining a professional, well-organised office environment that supports our business goals.
Key Responsibilities
- Proven experience in Office Admin or as a Personal Assistant
- Strong diary management skills for multiple stakeholders – including scheduling meetings, preparing materials, and booking travel
- Ability to build positive relationships at all levels, from team members to board members
- Professional and friendly telephone manner
- Maintaining confidentiality and handling sensitive information responsibly
- Skilled in Microsoft Office, particularly Outlook, Word, and PowerPoint
- Producing reports, presentations, and documents as needed
- Attending meetings, taking notes, and assisting with follow-up tasks
- Managing ad hoc projects and supporting various departments when required
- Efficiently using resources to meet administrative service standards
Person Specification
- Strong communicator with excellent verbal and written skills
- Proactive, self-starter, and team player
- Diligent, with an eye for detail
- Able to handle confidential matters with discretion
- Excellent time management, planning, and organisational skills
- Confident in Word, Excel, and PowerPoint
- Thrives under pressure and meets deadlines with a "Can-Do" attitude
- Capable of working independently and collaboratively
- Stakeholder management skills – occasional travel to support meetings required
If you're hardworking, innovative, and ready to contribute to a professional and dynamic environment, we want to hear from you!