Office Administrator
- Location: Bedford
- Job Type: Interim (6 months)
- Salary: £170 per day (via Umbrella)
- Working Hours: 35 hours per week (9-5 or 8:30-4:30)
We are seeking an Office Administrator for a pivotal role in Bedford, responsible for delivering office systems and processes to effectively manage the office. This role requires a proactive and welcoming individual who can provide excellent customer service and engagement to colleagues, suppliers, and customers. There is a carpark and parking space for this person on site.
Day-to-day of the role:
- Serve as a positive and proactive host, inducting visitors with key Health and Safety information.
- Maintain efficient processes for new starters joining the office.
- Act as the first point of contact for workspace issues.
- Encourage teamwork to maintain a clean and tidy office environment.
- Manage office cleanliness, including running the dishwasher and cleaning the coffee machine daily.
- Liaise with suppliers and contractors for works, deliveries, and collections.
- Manage the office diary and inbox using Microsoft Outlook.
- Support key meetings by setting up logistics, providing refreshments, and cleaning up afterwards.
- Assist with booking travel arrangements and managing meeting room facilities.
- Control stock and storage of office equipment and consumables.
- Process payments for suppliers and record expenditure accurately.
- Procure goods and services for the office environment.
- Ensure compliance with Health & Safety policy and act as the lead Fire Warden and First Aider.
- Provide ad-hoc IT support to resolve any issues.
- Manage incoming and outgoing post and deliveries.
Required Skills & Qualifications:
- Competent use of all standard MS Office applications.
- Excellent written and verbal communication skills.
- Experience in delivering customer-focused service or receptionist duties.
- Strong organisational, time management, and planning skills.
Desirable:
- Experience with meeting room IT, AV equipment, and office-based technologies.
- Previous experience in facilities and/or office management systems.
Personal Attributes:
- Customer-focused with an engaging and welcoming approach.
- Good communication and presentation skills.
- Ability to anticipate and deliver on internal customer needs.
- Problem-solving skills with a traditional and innovative approach.
If you have the necessary skill set and are interested please do apply online!