Job Type – Permanent
Working hours – 8am-5pm Monday- Friday
Free onsite Parking
Salary - £26,500-£27,500 Per Annum
Reed is currently working with a fantastic company who are seeking a proactive and organised Office Administrator to join their team. The role involves real-time monitoring of operatives, vehicles, and teams on-site, as well as managing various administrative tasks within the office. The ideal candidate will have excellent communication skills, a good customer service attitude, and the ability to adapt to sudden changes.
Day to Day of the role:
- Monitor operatives, vehicles, and teams in real-time, reporting and addressing any issues or concerns.
- Maintain effective communication with directors regarding issues related to the role.
- Perform daily office administration tasks, ensuring smooth operations within the office.
- Manage the daily diary and organise schedules for upcoming work, ensuring all licenses and jobs are applied correctly.
- Handle incoming phone calls, manage records on CRM, and provide support to staff with job-related issues.
- Oversee email management
- Issue purchase orders for suppliers, raise job quotes, and generate invoices as required.
- Contribute to social media management where appropriate.
Required Skills & Qualifications:
- Strong organisational skills with the ability to prioritise workload effectively.
- Excellent communication skills and a team player mindset.
- Proficiency in IT, particularly Excel and Word.
- Experience in office administration and customer service.
- Ability to cope with sudden changes and late amendments to plans.
- Familiarity with CRM systems and experience in monitoring staff activities.
- Knowledge of raising purchase orders, job quotes, and invoices.
Must be able to drive due to the location!