Finance Officer
Salary £28,147 (Grade: C5)
Location: Loughborough and hybrid options
We are looking to appoint an exceptional person to join our high-performing team and provide excellent financial support to the organisation.
- To maintain processes and systems to ensure the smooth running of the organisation's finance function. This will include weekly digital and physical filing of financial documents.
- To be responsible for keeping up-to-date and accurate records of financial transactions on Excel and Sage 50 accounting. This includes the input and coding of purchase invoices and orders, sales invoices, and bank transactions.
- To raise and issue sales invoices. To follow up outstanding invoices and resolve any issues where necessary and appropriate.
- To liaise with suppliers and creditors to maintain relationships as part of the cash flow management.
- To check and reconcile purchase invoices ready for payment, as well as to investigate and resolve any issues.
- To prepare the weekly payment run for approval and draft payment on our online banking.
- To manage the purchase order process ensuring compliance in line with the policy.
- To complete regular bank, petty cash, and credit card reconciliations.
- To maintain the fixed asset register.
- To support the preparation for the annual audit, e.g. fixed asset records etc.
- To train colleagues on finance procedures and protocols and advice colleagues on finance queries.
- To liaise with staff and volunteers to process expense claims accurately and timely.
- To field and respond where possible to finance enquiries and switchboard.
- To support the Finance Manager in reporting back on budget-to-budget holders.
- To analyse our donations ensuring accurate income allocation and consider any Gift Aid submissions.
- To set and manage the office stationery budget and manage office stationery for the organisation.
- To support departments in providing detailed financial analysis work which aids their work.
- To manage car hires, train booking requests, credit card and staff expenses reconciliations
- To support our Trustees in booking travel and hotel stay during the year.
- To support and attend events including bookings for internal and external activities.
We offer 26.5 days of annual leave, including birthday leave, plus bank holidays. Activity Alliance also closes between Christmas and New Year. This means that employees are not expected to work during this time, and do not use their annual leave allowance to have this time free from work.
Activity Alliance currently offers the following benefits:
- Hybrid working
- Time off in lieu
- A contributory pension scheme (employee 6%, employer 9%)
- Childcare vouchers
- Cycle to work scheme
- Eye care
- Employee engagement initiatives such as away days
- Access to Employee Assistance Programme
- Menopause policy
- Enhanced sickness pay
- Group Income Protection
- Death in service package
- Training and development opportunities
To apply for this role you will need to complete and return an application form and equal opportunities form by email. You can access these forms and see email details of where to send them by clicking ‘apply'.
For an informal chat, please feel free to email Atul Thaker and arrange a convenient time to talk through the role. (Again, contact details can be accessed by clicking ‘apply')
Closing date for applications is 5 pm on 4 October 2024.
In-person interviews will take place wc 14 October 2024 at our accessible Loughborough office, Sport Park, 3 Oakwood Drive, Loughborough, LE11 3QF. We will ensure this process is accessible for anyone who requires support.
By clicking ‘apply' you will be taken to the job advert on our careers page, where you can see further contact details, a description of the application process and relevant forms to be downloaded, completed and returned.