Proactive Personnel are recruiting for a contractor who are looking for an operations assistant. This role would be perfect for someone who has strong administration skills and can work under pressure.
Job Description
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls in a polite and professional manner
- Organise and schedule appointments and meetings
- Maintain contact lists and customer databases
- Assist in HR matters
- Assist in organising employee development and training
- General Administrative duties
- Source suppliers with most competitive prices
- Maintain an inventory of PPE equipment, uniform, first aid supplies, stationary, ordering when necessary
- Carry out monthly checks on the first aid boxes and supplies
- Ensure company insurances are current and up to date
- Record repairs, services and asset tags on inhouse system
- Update and maintain current contractual information as required on in-house systems
- Reconcile and match purchase orders received with quotes issued, and approve/decline quotes accordingly
- Input enquiries onto the in-house system
- Input quotation data onto system and send to client
- Record all client correspondence on in-house system, ensuring all are dealt with in a timely manner with the Contract Manager's assistance
- Assist in scheduling works and maintaining their programme team to team
- Produce in-house purchase order requests
Skills Required
- Strong organisational skills with the ability to prioritize tasks
- Proficient in data entry and record keeping
- Ability to type accurately and efficiently
- Familiarity with office management procedures and basic accounting principles
- Excellent computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to take own initiative
- Knowledge of clerical and administrative procedures
- Professional phone etiquette and excellent verbal communication skills
- Experience with ISO 9001 & 14001 (desirable)
Proactive Personnel specialise in the recruitment of staff across the UK. From Inverness to Plymouth our database has been developed over the past 20 years to be able to assist you in finding your ideal job first time round. It has also gained us the reputation for being one of the leading recruiters within this field. We have multiple vacancies nationwide, so please get in touch to find out more information with this or other positions.