Location: Oxford
Contract Type: Permanent/ Full time
Salary: Competitive
Hours: Monday to Friday, 9 am to 5.30 pm
We are seeking an experienced Facilities Manager to bring their experience and enthusiasm to our Commercial Property and Asset Management team based in Oxford. The post holder will take the lead on all aspects of facilities management relating to the portfolio of commercial properties within the M4/M40 corridor from London to Bristol. This will include overseeing the third-party contractors, conducting regular inspections of properties, supervising, and overseeing any planned maintenance and major works. This is a new role and will suit an experienced facilities manager looking for a new career challenge.
We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! In addition, we welcome applications from those seeking flexible or agile working arrangements and can be discussed at the application stage.
Main tasks:
- Procuring and retendering third party service contracts for the Client managed portfolios.
- Overseeing the third-party contractors ensuring the highest quality of service.
- Ensuring best value for money for third party service contracts.
- Assisting with fielding helpdesk enquiries.
- Logging and tracking helpdesk enquiries.
- Dealing with insurance claims.
- Regular inspection of properties and preparation of annual condition reports.
- Liaising with tenants in a timely fashion and keep surveyor colleagues informed of any salient matters arising.
- Dealing with tenant enquiries regarding repairs and maintenance.
- To coordinate, supervise and review all planned maintenance works
- To take a lead role in the event of any proposed major works, plant replacement or other similar projects
- Authorising contractors' invoices and coding them to correct properties.
- Checking that agreed work by contractors has been completed satisfactorily and following up on any deficiencies.
- Using performance management techniques to monitor and demonstrate achievement of agreed service
- Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
- Preparing documents to put out tenders for contractors
What will it take to be successful?
We are seeking a highly experienced Facilities Manager with a thorough understanding of all relevant health and safety legislation. The post holder will have strong client management and excellent communication and negotiation skills, well organised and the ability to work to deadlines. You will be IT literate and comfortable working with databases and relevant software. Involving frequent travel, this role will require a valid driving license. An WFM accreditation would be highly desirable.
You may have experience in the following: Building Manager, Property Manager, Maintenance Manager, Operations Manager, Facility Operations Manager, Site Manager, Facilities Supervisor, Facilities Maintenance Manager, Corporate Facilities Manager, Facility Services Manager, Facility Maintenance Supervisor, Real Estate Manager, and Facilities and Operations Manager.
REF-215641