Contracts Administrator Chelmsford, Essex £24,000 - £25,000
An exciting and great opportunity to join a leading and thriving construction organisation based in Chelmsford. Our client is looking for an experienced Administrator who will be responsible for the day-to-day running of the office and operations department.
The Role:
- Organise and schedule meetings/appointments.
- Manage and organise office operations, procedures and filing systems.
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
- Ensure that results are measured against standards, while making necessary changes along the way.
- Coordinate schedules, appointments, and bookings.
- Communicate with customers and suppliers regarding inquiries and complaints.
- Manage internal and external relations.
- Maintain a safe, secure, and friendly work environment.
- Review Sub-Contract Orders and liaise with company Directors and Contractors regarding queries and changes that may be required.
- Chase clients for start dates and payment of pro-forma invoices
- Liaise with clients as required and update the company system with correspondence.
- Send official quotation documents to clients via email and post.
- Complete credit checks where required.
- Complete QMS documents and create job folders for each project.
- Liaise with the Accounts Department regarding pro-forma payments.
- Preparation of risk assessments, methods statements and COSHH.
- Liaise with Contracts Managers regarding site and delivery requirements.
- Retrieve quotations from suppliers, assess the quotations against job costings and send purchase orders to the chosen supplier.
- Submit upcoming deliveries/purchase orders on to the company system.
- Check and approve supplier invoices.
- Input delivery and collection notes on to the company system.
- Act as interface between site operatives and Contracts Managers.
- Gather data and prepare on behalf of the Operations Director for meetings.
- Provide company updates for social media and the website.
- Upload photos on to the company system from site visits and completed projects.
- Cross reference and archive job files.
- Screening of phone calls.
- General ad hoc duties as required by the company
- Other such reasonable duties as instructed.
The Candidate:
- Strong administration experience (preferably in the construction sector)
- GCSE/A levels (or equivalent)
- Highly computer literate in all Microsoft office applications (Word, Outlook, Excel)
Hours of Work:
- Monday - Friday
- 2-week rota: 8am to 4pm and 9am to 5pm (40 hours a week)
Reward and benefit:
To be discussed on application