We have a fantastic opportunity for a PA / Business Support within a high end, prestigious property agent in Exeter with very competitive salary in the region of £25,000 - 29,000 per annum.
The role is to provide an effective and efficient administrative support system to the whole of the office, with specific responsibility for documentation and best practice requirements for one partner and one associate. Must be able to work in a busy environment and work under pressure during busier periods.
Summary of Responsibilities
Client and Applicant management
- Front of House role in greeting clients and visitors to the office in a friendly and professional way, i.e. helping with coats, offering refreshments etc.
- Handle incoming calls, sales enquiries and register new applicants
- Organise viewings
- Database/applicant management
- Assist with client care
Best practice
- Ensure all letters and documentation are completed correctly for each instruction/sale
- Ensure all files are legally compliant
PA/Admin
- Diary management for the team
- Word processing & digital dictation
- Preparing reports
- Brochure preparation including arranging and overseeing photography, floor plans, EPC, etc.
Marketing
- Creating window cards
- Sending post advertising
- Digital mailers and marketing
- Various other marketing tasks
Business generation
- Assist with mailings, events and pitching material
Knowledge required
- Strong administrative/organisational background.
- Experience within the property industry in estate agency or lettings is preferred but not essential.
Technical skills required
- Strong IT skills essential
- Microsoft Office literate
- Web/email literate.
- Minimum typing speed of 45 wpm
Personal skills required
- Literate and numerate
- Co-operative and helpful attitude
- Organised and flexible, hands-on person
- High standard of English grammar and spelling, and presentation of work
- Clear speaking voice with confident telephone manner
- Motivated and pro-active work ethos
- Able to use own initiative
- Dynamic working style
Hours of work would be Monday Friday 9am - 5.30pm with one in eight Saturdays.
In return our client is offering a salary of up to £29,000 (depending on experience) plus a possible discretionary annual bonus. Please contact Fran Kent for more details.
If this role is not suitable for you, but you know of someone that might be interested, please remember our £150 - Recommend a friend scheme (Subject to our terms and conditions)
We like to speak to every application, but due to the current climate this is not always possible. To ensure your application is not overlooked it is important that you emphasize any skills or work experience relevant to this position. If you have not heard from us within 5 working days, please assume that you have been unsuccessful in this instance, we will also therefore not hold your data.