Job Title: Office Administrator
Location: London
Hours: Monday to Friday, 08:30 to 18:00
About Our Client:
Our client is a leading provider of foreign exchange and international payment solutions for individuals and businesses. They specialise in helping clients manage currency risk and facilitate smooth international transactions. With a commitment to excellent customer service and innovative financial solutions, they have established themselves as a leader in the industry.
Job Description:
We are seeking a dedicated and organised Office Administrator to join our client's team in Hammersmith. This role is essential for ensuring the smooth operation of office activities, with a focus on post administration and office support.
_Responsibilities: _
Post Administration (60% of the role):
- Generate post packs and collateral required by all businesses within the Group.
- Prepare marketing and event materials/packs for shows.
- Handle all office inbound/outbound deliveries, post sorting, and distribution.
- Ensure smooth running of post and courier services, including mail franking.
- Meet all post and collateral deadlines and needs.
Office Administration:
- Serve as the main contact for office-related enquiries.
- Meet and greet office guests.
- Liaise with our Serviced Office Business.
- Manage stationery and office supplies orders for physical and home offices.
- Handle photocopying, filing, and scanning of documents.
- Field inbound calls to the appropriate team member.
- Process expenses using the expense management system.
- Book flights and hotels for business travel.
- Update the company contact list with the HR team.
- Ensure the office is kept tidy.
Workspace Planning:
- Manage Kadence, the remote office booking system.
- Assist with table/department and office moves.
- Handle meeting room booking and diary management.
Travel, Events, and Charity:
- Support the management and delivery of internal events.
- Coordinate charity events.
- Manage travel arrangements.
Sustainability:
- Support sustainability initiatives for the Group.
Health and Safety:
- Monitor health and safety compliance.
- Conduct internal health and safety and productivity surveys.
- Manage first aiders and fire marshals for the office.
Requirements:
- Proven experience in an administrative role.
- Excellent organisational and multitasking skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
- Ability to manage multiple priorities and meet deadlines.
What We Offer:
- A dynamic and supportive work environment.
- Opportunities for professional growth and development.
- Competitive salary and benefits package.
If you are a proactive and detail-oriented individual looking to join a leading organisation in the financial services industry, we would love to hear from you.
Due to the high amount of interest that we receive for each of our roles unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants you have not been shortlisted for this role.
Please note that our client is an equal opportunities Employer and adheres to all relevant legislation and offer services regardless of age, race, sex, disability or religious belief.