JOB TITLE:
Receipts and Payments Clerk
OVERVIEW:
Responsible for the day-to-day management of designated cash books, reconciliation of bank accounts, and processing of daily Direct Payment Notifications (DPNs) and Telegraphic Transfers (TTs).
**RESPONSIBILITIES
Team Support
- Assist in coaching trainees by providing challenging and engaging tasks.
- Share knowledge and expertise with colleagues.
- Represent the team positively and professionally.
- Continuously review and improve work practices.
- Demonstrate commitment and a strong work ethic.
Customer Service (Internal & External)
- Maintain regular communication with internal stakeholders.
- Foster strong internal customer relationships.
- Escalate high-priority issues promptly to management.
- Act swiftly to resolve queries and concerns.
- Adhere to the Operational Accounting Manual – Cashiering Process.
- Ensure records are well-maintained and accessible for audit purposes.
Technical Duties
- Post all cash transactions daily.
- Investigate and resolve unidentified cash entries.
- Respond to DPNs from sites and provide Accounts Receivable with supporting documentation.
- Process daily TTs from sites, upload payments to the bank, and provide Accounts Payable with documentation.
- Comply with financial control procedures.
- Meet all reporting deadlines.
- Follow all processes and systems as outlined in the Operational Accounting Manual.
- Adhere to set routines in line with the minimum standards policy.
**SKILLS REQUIRED
- Strong interpersonal and communication skills.
- Proficient in cashiering and account reconciliation.
- Professional telephone manner.
- Positive, proactive attitude.
- Attention to detail and accuracy.
**MINIMUM STANDARDS
Daily
- Post and allocate all site banking cash sheets; create journals as needed.
- Bank cheques received via post.
- Post cash
- Allocate cash to appropriate nominal accounts.
- Perform full bank reconciliations and liaise with AR/AP and Accountants to resolve outstanding items.
- Investigate and resolve discrepancies in cash sheets and reconciliations.
- Upload all documents to the relevant shared drive for easy access.
Weekly
- Review and audit current month's cashbook support files for completeness and proper authorisation, including cheque requests and cheque stock.
Monthly
- Investigate aged lodgements and report debit balances to the Senior Accountant.
- Review aged unpaid cheques, liaise with dealership accountants, and cancel as necessary.
- Provide fully reconciled bank accounts to Accountants/Heads of Shared Services.
- Conduct monthly bank reconciliation reviews with your manager.
Other
- Report unresolved issues (e.g., bounced cheques) to the relevant assistant/accountant on the same day.
- Treat colleagues and customers with respect and professionalism.
- Consistently meet service level agreements.
Would you like to go forward for this role? If so, please send your CV to .