Temporary Regional Administration Assistant
£16-£18ph
ASAP
We are seeking a dedicated and dynamic Temporary Regional Administration Support Officer to join our client's friendly and supportive administrative team. This role is pivotal in providing top-notch support to our membership teams across regional and district offices, ensuring an exceptional service experience for their members.
Key Responsibilities:
Administrative Support: Assist the Senior Regional Administrator with diverse administrative tasks to support our membership teams.
Communication: Handle internal and external communications with developed IT and media skills, ensuring effective and efficient information exchange.
Data Management: Maintain databases, records, and filing systems, both manual and electronic, to support office operations within the region.
Membership System: Develop a thorough understanding of the membership system, generating and printing reports as needed.
Reception Duties: Perform receptionist tasks, including answering phones, taking messages, and addressing routine queries from members and colleagues.
Visitor Interaction: Welcome office visitors with courtesy and professionalism, managing general inquiries with ease.
Mail Handling: Sort incoming mail and emails, prepare and dispatch outgoing correspondence, and manage communication flows under the guidance of the line manager.
Proactive Engagement: Address incoming and outgoing queries and communications proactively, resolving issues efficiently.
Team Collaboration: Foster positive working relationships with team members and colleagues to achieve team and organisation's goals.
Inventory Management: Keep track of stationery supplies, maintain clean storage areas, and manage printed materials for recruitment campaigns.
Meeting Coordination: Organise meeting room bookings and arrange catering for meetings as required.
The Ideal Candidate Will Have:
A commitment to providing an excellent administration service and demonstrable experience within a similar role.
Strong organisational skills and attention to detail.
Proficiency in IT and media communication tools.
The ability to work flexibly and adapt to changing priorities.
A professional and friendly demeanour, especially when handling reception duties.
Hours of work: 9-5 Monday to Thursday and 9-4 on Friday
A competitive rate of pay (16-18ph)
Excellent working conditions.
Free parking
This is a temporary position with the potential for varied and rewarding experiences. If you are passionate about making a difference and contributing to the success of our teams, we would love to hear from you.