Finance Officer (Part Time)
40k FTE - Salary will then be pro rata (21.5hrs 3 days a week or more)
Epsom Based
Key Responsibilities:
Creditors invoices
- Opening and distributing post
- Set up / maintenance of all Sage creditors accounts
- Ownership of Sage purchase-2-pay process (including purchase orders and purchase invoices)
- Checking p/o and invoice codes, depts and entity (against budget codes)
- Conversion of p/o's to invoices; uploading all invoices in Sage to postings
- File paper copy invoices / statements
Creditors/staff payments
- Download creditors reports from Sage
- Investigate any anomalies e.g. payments on account
- Match credit notes to invoices
- Producing bi-weekly payment run schedules
- Input payments onto Barclays.net for supplier payments and staff expenses
- Distribute payment remittances to suppliers and staff
- Post all payments in Sage against supplier/staff accounts
Debtors
- Set up / maintenance of all Sage creditors accounts
- Liaise with Finance Manage re coding of all sales invoices ensuring code, dept, project code and entity are correct as well as VAT
- Produce sales invoices and credit notes in Sage
- Match credit notes to invoices in Sage
- Post sales invoices Sales Force (CRM system)
- Update membership debtors' schedule
- Send monthly debtors' statements
Income
- Download all bank statements from Barclays.net weekly
- Bank Cash/Cheques received weekly
- Post bank receipts in Sage and Sales Force
Month end / year end
- Update HMRC Gift Aid Schedule (monthly) in correct format for submission
- Produce month end schedules – Postage / text messaging service
- Update the health plan contributions spreadsheet
- Update petty cash schedules / reconcile cash balance / post payments in Sage
- Assist with year-end audit queries; prepare schedules in advance of audit
Key Skills:
- Minimum Level 4 AAT qualification (Essential)
- Charity finance experience (Desirable)
- Competent at Excel (intermediate e.g. Pivot tables essential)
- Knowledge/use of Fundraising CRM system (Desirable)
- Work unsupervised, self-motivated
Benefits:
- Competitive Salary
- 26 Days Annual Leave
- Pension Scheme – auto enrolment
- Healthcare Scheme – after successful completion of probationary period