An excellent opportunity for highly motivated and enthusiastic PA to join this organisation on an ongoing temporary contract The roles will provide an efficient, high quality, professional, confidential and comprehensive administrative and secretarial support to the Directors and their senior teams which will involve diary management, organising meetings, taking minutes, and organising and co-ordinating key tasks as well as working with and supporting the wider Admin team.
Main duties of the job
- To ensure high quality administration and support is provided at all times
- Provide a high level of administrative support, managing workload and taking decisions within defined administrative policies;
- Preparation of agendas and minutes, taking appropriate follow-up action as required (this may include occasional preparation and minuting of committees where cover cannot be provided by an Executive PA;
- Support the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department;
- Plan and manage the Director's diaries ensuring their time is utilised to full effect and ensuring internal and external meetings are robustly organised;
- Provide confidential and timely inbox management to their designated Director;
- Produce high quality reports, presentations, letters and other correspondence on behalf of Directors;
- Provide administrative support for Committees and Sub-Committees which are within the Directors remit;
- Ability to provide support to the Senior & Executive Assistants as and when required and ensuring they are an effective link to the Executive Team;
- Plan, prioritise and manage complex and conflicting workloads;
- Work with other PAs within the team to ensure that appropriate cross cover is provided.
This is an ongoing temporary PA role, based in central Derby. They role will be office based initially and then they will offer hybrid working.
Monday to Friday 37.5 hours
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Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.