AP Specialist
up to £20ph (depending on experience)
Hybrid working
Temp role - immediate start
North London
I am recruiting for a Temp AP specialist to join a Global Travel company in London, on a temporary basis. A strong understanding of the AP function and its processes are key. This will be a mixed role, dealing with both old and new systems during the transition (full training given). There will be a lot of communication with suppliers, and therefore you need to be confident in dealing with various stakeholders, both written and oral. We also require someone who is quite flexible in what they might be doing as the role will likely pivot on to different tasks depending on what our requirements are.
Your key responsibilities:
- Managing mailboxes
- Processing invoices (possibly, but full training will be given)
- Statement reconciliations
- Ensure that invoices have been coded and posted correctly.
- Communicate effectively with vendors to address inquiries and resolve issues in a timely manner.
- Ensure that correct entity names are on invoices and communicating with vendors and suppliers if not
You may be required to get involved in other duties such as:
- Review employee expense claims, validating against expense policy & receipts.
- Handling of credit notes and incoming dunning letters.
- Supporting system users & approvers with invoice handling.
- Monitor and manage the generic accounts payable and inbox.
- Supplier registration.
- Reconciliation of supplier statements.
- Assist in the preparation of supplier payments in accordance with payment terms.
- Participation in and support of annual audit.
- Ad-hoc duties as required to support the Finance team and wider business.
- Follow finance protocols, policies and procedures and operate in full compliance to guidelines.
**Experience and skills:
- Three years of hands-on experience in a purchase ledger role preferably within an organisation with a focus on touchless processing and use of OCR technology.
- Strong knowledge of purchase ledger processes, including invoice validation, reconciliation, and payment processing.
- You'll have a good grounding in accounting procedures and be able to quickly pick-up a varied and busy workload.
- Experience with Microsoft Dynamics desirable.
- Excellent communication skills (both verbally and in written English).
- Impeccable attention to detail and faultless accuracy.
Qualifications and Knowledge:
- 3+ years' experience in similar roles
- Qualified accounting technician (AAT or equivalent)
- Intermediate MS Excel skills