REED Ipswich Business Support are recruiting for a highly organised and efficient Personal Assistant to support our client based in Woodbridge.
- Annual Salary: £33,000 - £38,000
- Job Type: Full-time
The role will be to support the Managing Director of the business. The ideal candidate will be adept at managing a variety of tasks ranging from administrative duties to project management, ensuring the smooth operation of the MD's schedule and responsibilities.
Day to Day of the role:
- Maintain the Managing Director's diary and coordinate meetings.
- Manage payroll system and employee benefits, including contracts and letters.
- Prepare quarterly VAT figures and create monthly briefings in PowerPoint.
- Work closely with the Accounts Assistant to manage online payments.
- Handle the Managing Director's monthly admin, including credit card bills and expenses.
- Organise quarterly Management meetings and take minutes.
- Prepare paperwork for Board meetings and update company forms.
- Set up PCs and phones for new employees and manage company IT issues through third-party subcontractors.
- Manage confidential paperwork for shareholders and Directors.
- Run multiple projects as required, which could range from legal and financial tasks to IT security and presentation creation.
Required Skills & Qualifications:
- 5 x GCSEs, grades A-C, ideally in mathematical or science subjects (or international equivalent qualifications).
- Proven administrative skills and experience working with confidential information.
- Proficiency in MS Office to an intermediate level.
- Strong organising and planning skills.
- Ability to research subjects and report findings.
- An enquiring mind and the ability to press others for information.
- Available to take up the position within 3 months.
Desirable:
- Ability to learn new software packages.
- Above-average understanding of IT.
- Experience assisting with legal and financial tasks.
- Experience managing multiple projects and payroll.
Benefits:
- Competitive salary within the stated range.
- Opportunity to work closely with senior management and impact the business.
- Exposure to a variety of tasks and projects that will enhance your skills.
- A dynamic and supportive work environment.
To apply for the Personal Assistant position, please submit your CV detailing your relevant experience.