My client is looking for a good all round office administrator to take on a variety of office tasks from fleet management to facilities.
Office Administrator Role
The Office Administrator is a very varied role, reporting to the Administration Manager and providing administration and communication support.
Reporting primarily to the Administration Manager for main duties, the role will also be responsible for providing key support for the Management, Admin, Operation and Technical Teams
Key Tasks
Responsible for fleet administration:
- Maintaining the vehicle log for servicing/ repairs etc
- Arranging vehicle servicing through communication with operations team
- Updating insurers with new vehicle/returned vehicle details, including MID.
- Updating congestion charge and dart charge accounts with changes to fleet
- Logging of PCNs, communication of PCNs to company vehicle drivers
- Liaising with Admin Manager to include any PCN deductions from payroll
- Ensuring licence information is held on file for all users and that this complies with our insurance terms
Responsible for facilities administration:
- Uploading meter readings to the utility portals
- Liaising with contractor service providers for PPM/callout visits
- Weekly fire alarm testing
Other administration duties as required to aid service delivery, quality review and output, and financial matters, including:
- Management of the incoming post
- Circulating post to the relevant internal recipient
- Ordering of stationary, office sundries etc
Skills & Experience
- Proficient in Microsoft Office, technology and software
- Excellent organisational & communication skills
- Strong attention to detail
- Experience in fleet/facilities administration advantageous, although not essential
- Higher education qualification to degree level is preferable but not essential
Benefits:
- Workplace NEST Pension Scheme
- 23 days holiday plus bank holidays
- 8:00 - 16:30, 23 days holiday + bank holidays,
- Company death in service insurance and annual health assessment (both after one-year qualifying service).
Please only apply for this role if you live within 10 miles of Welwyn as this is not a hybrid role
Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy
Only candidates who are short listed will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in.