To process internal and external accounts ensuring that all work done and services rendered to other parties are invoiced and debts settled.
To ensure that all purchase ledger activities, such as registration of supplier details, production of purchase orders and processing of invoices, are carried out in a timely and accurate manner.
To produce monitoring records and statistical information associated with the Purchase Ledger.
Client Details
You will be working for a government organisation based in Central London
Description
Accounts Receivable
- Raise Invoices and ensure that accounts are settled in accordance with company policies and procedures.
- Liaise with the Purchase Ledger team in order to delay payment of any supplier invoices where that supplier has an outstanding debt which has not been recovered following the normal recovery procedure.
- Any other AR related tasks.
Accounts Payable
- To ensure that all invoices and credit notes are processed accurately with the agreed timescales. All invoices are matched against Good Receipts, highlighting cases where orders/receipts have not been raised and following this up with budget holders. To ensure escalation process is followed.
- Identifying reasons for coding errors/posting issue and implementing systems improvements.
- To ensure that supplier queries are responded to in a timely and polite manner.
- Responsible for training new users on EPO system (ReQlogic) and assist with PO requestor to raise Purchase Orders efficiently, include relevant information and are coded correctly.
- Preparation of weekly supplier payments runs. Ensure invoices are paid on time.
- Responsible for new supplier and customer process such as security checks.
- Review CIS invoices received to include in the preparation and submission of CIS returns. Complete verifications of CIS sub-contractors with HMRC.
- Respond to supplier queries in a timely and polite manner.
- Any other AP related tasks
- Assist in the period end accounting process.
- Regularly review the purchase ledger for old balances and debit balances ensuring that these are followed up and cleared.
- Complete supplier statement reconciliations on a regular basis and ensure that any missing invoices are chased.
- Responsible for the preparation of Balance Sheet Reconciliation File for each period.
- Ensure that strict policies and controls are adhered to in the responsible sections and Finance Policies and Procedure Manual are completed and updated accordingly.
- Assist with internal audit queries regarding the responsible processes.
- Provide cover and assistance for Financial Accounts team.
- Any ad-hoc work and projects as advised by the Head of Financial Accounting or Finance Director.
Profile
Job Specific Knowledge & Skills
- Proven experience in Sales and Purchase Ledger data input
- To have knowledge of Debtor and Creditor Control Procedures
- Previous experience and a working knowledge of Purchase Order systems
- Good numeracy and literacy skills
- Computer literate with hands on Excel spreadsheet skills
- Ability to work to tight deadlines and under pressure
- Good communication with the non-finance colleagues and externals
- Experience of working in a rail finance team (desirable)
- Experience in using Navision accounting system (desirable)
Job Offer
You will be offered an immediate start contract based in central London