I am recruiting an experienced PA to join an industry leading business based in St Asaph. Reporting directly to the MD you will be responsible for providing a high level of efficient and professional administrative support to the MD and other Directors. The ideal candidate will have worked in a similar role previously, you will be highly organised and articulate with good communication skills. You will be joining a friendly team and will be based onsite, working in modern offices, in St Asap.
Responsibilities Include:
- Diary management - pro-actively manage a busy diary, make appointments and arrange meeting rooms.
- Telephone liaison - answer client queries, take messages and field calls where appropriate.
- Manage incoming communication and ensure that all mail is processed in an accurate and timely manner.
- Organising and making travel arrangements when necessary and ensure that all work activities are scheduled effectively.
- Communicate daily with Director(s), ensuring a high level of awareness of current priorities and whereabouts.
- Liaise with various internal and external employees and stakeholders of the business.
- Project management, liaising with and supporting the Leadership Team with projects.
- Networking internally - building relationships with internal stakeholders.
- Supporting the MD with internal communications and video content creation
- Research
- Good time management and prioritising skills
- Process expense claims where necessary.
- Assist with the organisation of, and attend, client and internal events, including Board Meetings, Strategy Days, social events and the Annual Conference.
- Prepare and distribute agendas.
- Typing of general correspondence.
- Typing, amending, formatting, and binding reports.
- Coordinate reports for managers meetings.
- Carry out any other duties that may be considered relevant to the position within the terms of your contract of employment
Skills Required:
- Excellent IT and administration skills
- Good written and oral skills
- The ability to forge and maintain good working relationships with customers
- Well-articulated, with excellent communication skills to all levels of staff
- Excellent organisational skills and exceptional attention to detail
- Ability to prioritise and act on own initiative
- Able to work to deadlines and have a flexible approach
- Ability to work autonomously and proactively
- Confident and assertive
- Understands and appreciates the importance of being discrete and confidential
- Team player who deals effectively with colleagues and clients
Benefits
- Competitive salary
- 22 days holiday rising to 26 days with service ( 4 days to be taken during Xmas shut down)
- Pension scheme
- Medical and health care plan
- Employee discount scheme
- Cycle to work
- Long service awards
37.5 hours per week, 8.30an -2.00pm Monday to Friday, to be based on site (part time hours will be considered if required).
PA
St Asaph
£28,000 - £32,000
JM/00266