Reed accountancy have recently began dealing with a client who is looking for a finance administrator to join the business on a temporary basis until the end of November.
The right candidate will be expected to provide direct support to the Business Manager and Finance Manager in running the financial services. The post holder must, at all times, carry out their duties and responsibilities in accordance with the aims of the organization and in such a manner as to enhance its good reputation.
Main Activities and Responsibilities:
- Preparing official orders for goods and services via the accounting system, or any other systems used by the organization.
- Assist in ensuring that all orders raised are in compliance with the internal financial procedures and that:
- Best value is achieved
- Budgetary provision is adequate
- The amount is correctly committed within the financial system
- Signing for and receipt of goods as appropriate.
- Checking invoices received from suppliers to:
- Orders placed
- Goods received notes/signatures of authorized budget holders for receipt of the items
- Checking amounts have been correctly calculated.
- Payment of invoices and cheque request forms, via the accounting system, ensuring invoices are appropriately authorized, in accordance with the financial procedures.
- Undertaking cash & cheque handling duties. This will involve collecting cash and cheques for various activities. The post holder will assist the Finance Manager in banking monies received:
- Paying in of cash/cheques to Bank Account - under the advice and supervision of the Finance Manager
- Issuing receipts where necessary
- Reconciling income received via the internet payment facility
- Administration of the petty cash account, including cash reimbursements and balancing of the account.
- Inputting the expenditure to the accounting system.
- Submission of the Monthly Statement of Expenditure (M.S.E.) to the Local Authority when required.
- To complete the monthly bank reconciliation statement ensuring all payments from the bank account are reconciled with the accounting system.
- To help administer the private fund accounts. This will involve processing of invoices, raising cheques and reconciling the accounts.
- To assist in the operation of the internet payment system ensuring that all income is reconciled to the accounts.
- To assist in the processing of journal transfers and monthly payroll expenditure onto the accounting system.
- To provide assistance and advice to budget holders to ensure the financial procedures are complied with.
Essential:
- The ability to use Microsoft Office Packages.
- A high degree of organizational ability.
- The ability to construct spreadsheets using Microsoft Excel.
- Ability to maintain full confidentiality.
- Ability to interpret numerical and financial data.
- The ability to be flexible in approach to work.
- Experience of cash handling/collection
- Someone with experience in education
If this sounds like a role you would be interested in and want to know more follow the steps to apply today.