Vehicle Administrator
- Location: Carlisle, England
- Department: Truck Sales
- Reports To: Sales Manager
- Job Type: Full-Time / Permanent
- Salary: £25,000 - £28,000
Here at Reed we are exclusively working with a well established company who are looking for a Vehicle Administrator to support their truck sales team by managing all administrative tasks related to the sale and delivery of trucks. This role is crucial in ensuring accurate and timely processing of sales documentation, maintaining inventory records, and providing excellent customer service to their clients. The ideal candidate will be highly organised, detail-oriented, and have experience in an administrative role within the automotive or truck industry.
Day-to-day of the role:
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Sales Administration:
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Process all vehicle sales documentation, including contracts, invoices, and finance agreements.
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Complete and submit vehicle registrations and insurance documentation accurately.
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Liaise with finance companies, DVLA, and other authorities to ensure legal compliance.
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Inventory Management:
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Maintain precise records of vehicle inventory, including stock levels and specifications.
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Coordinate vehicle deliveries and collections, ensuring all paperwork is complete.
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Manage the vehicle preparation process for customer delivery.
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Customer Service:
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Serve as the first point of contact for customer administrative queries.
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Provide timely and professional responses to customer inquiries.
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Assist in resolving issues related to sales documentation or vehicle deliveries.
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Team Support:
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Support the sales team to ensure efficient processing of sales transactions.
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Assist with sales reports and other administrative tasks.
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Contribute to improving administrative processes and procedures.
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Accounts Payable & Receivable:
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Process invoices, expense reports, and payment requests.
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Maintain and update supplier accounts and ensure timely payments.
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Generate and send out invoices to customers and monitor accounts for payments.
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Perform account reconciliations and maintain accurate AR records.
Required Skills & Qualifications:
- GCSEs in Maths and English as a minimum; A-Level or further education qualifications are desirable.
- Previous experience in an administrative role, preferably within the automotive or truck sales industry.
- Familiarity with sales documentation and vehicle registration processes.
- Proficiency in Microsoft Office Suite.
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to work independently and as part of a team.
Desirable Attributes:
- Knowledge of truck specifications and industry trends.
- Experience with dealership management software.
- Understanding of finance and insurance processes in vehicle sales.
Benefits:
- Competitive salary and performance-based bonuses.
- Training and development opportunities.
- Office-based role with standard working hours and some flexibility during peak periods.
To apply for the Vehicle Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.