EA (with Spanish) to the Executive Team
Highly successful travel tech business, in its scale up phase, is seeking a dynamic EA (with fluent Spanish) to support the C suite executives. This is a fast paced environment so will suit a candidate who has worked in a similarly dynamic environment, ideally within technology, travel or finance.
As senior EA to the executive team you will be responsible for the following ;
- Firm gatekeeper of executive calendars, skilfully optimising their time, while balancing conflicting priorities and prioritizing daily tasks to keep the executive's day moving smoothly and efficiently
- Manage end-to-end travel needs e.g. logistics and visas, including coordinating itineraries across multiple stakeholders
- Management of executive inboxes, filtering, prioritising and actioning emails as required
- Prepare, collate and distribute materials for key meetings and events as well as ensuring that logistics (such as IT) run seamlessly
- Note-taking and follow-up on actions points in strategic team meetings
- Core administrative duties e.g. arranging signatures, executive gifting, handling official documents and correspondence
- Process executive expenses and payment of invoices
- Act as the point-of-contact between the C-suite and internal departments
- Collaborate with Extended LT, Chiefs of Staff and other EAs on projects such as event organisation, offsites, etc.
- Handle confidential information, and make good judgement calls with excellent communication and tact
- Prepare Powerpoint presentations as required
- Draft communications on behalf of the executives when necessary
- Occasional personal tasks
Required Skills
Diary & Travel Ninja – across multiple timezones
Fluent Spanish (essential)
Flexibility to travel between the London & Barcelona office but based from the London HQ in Central London
At least 5-10 years EA experience in a fast paced environment
Excellent technical skills across MS Office and Googlesuite
Salary
To £55,000 (dependant on experience)
Highly competitive remuneration and benefits package
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