Project Coordinator / Sports Event and Activities Administrator with experience of providing administrative support on planning events and activities, with excellent communication, IT and organisational skills, is required for a well-established organisation based in Coventry, West Midlands.
This role is known within the organisation as a Sports Coordinator
SALARY: £27,128 - £30,349 per annum, pro rata + Excellent Benefits
LOCATION: Coventry, West Midlands -Hybrid working is available working 1 day per week from home
JOB TYPE: Full-Time, 24 Month Fixed Term Contract
WORKING HOURS: 36.5 hours per week, 8.30am - 4.30pm Monday - Thursday and 8.30am - 3.30pm Friday.
Flexibility of working hours is reasonably required from time to time to meet the requirements of the post. This includes occasional evenings and weekends.
JOB OVERVIEW
We have a fantastic new job opportunity for a Project Coordinator / Sports Event and Activities Administrator with experience of providing administrative support on planning events and activities, with excellent communication, IT and organisational skills.
Working as the Project Coordinator / Sports Event and Activities Administrator you will be responsible for providing advice and guidance to the Sports Club on a day-to-day basis to enable them to organise safe and well-coordinated activities, supporting the VP Sports with organising annual events such as Varsity, Sports Awards and Club Conference.
As the Project Coordinator / Sports Event and Activities Administrator you will provide advice, guidance and support for Clubs when they are planning and delivering projects sourcing sponsorship & funding and seeking volunteering opportunities within the community.
DUTIES
Your duties as a Project Coordinator / Sports Event and Activities Administrator will include:
- Develop and manage effective administrative processes (Planning projects, seeking sponsorship/funding, involvement in volunteering projects & Club support meetings)
- Carry out a range of administration tasks, including operating financial systems, producing and distributing correspondence/guidance notes, arranging planning meetings, collating Sports Club constitutions, Exec records etc
- Provide advice, guidance & support to the Sports Forum and facilitate their decisions
- Help deliver sports related projects including training & presentations and administer the allocation of relevant grant/project funding
- Provide proof of elections administrative support to sports clubs
- Respond to routine enquiries from Sports Club members, providing high standards of customer care
- Produce or share written materials, giving guidance on procedures and other relevant information
- Provide relevant information for Sports Clubs in person and in writing, including information on the website, social media etc.
- Attend events, meetings & conferences where necessary to ensure safe and effective practices
- Produce information and statistics as required
- Ensure that the membership database is fully utilised
- Manage & monitor information on social media including the Sports Clubs pages
- Administer finance and budgetary requests
- Monitor accounts, ensuring they do not go into debt and that all financial procedures are adhered to
- Support the budget application process for Sports Clubs
- Coordinate and support sport related projects and campaigns
- Support the development of funding bids and ensuring project plans, outputs and budgets are deliverable
- Support in implementing organisational policy and procedure relevant to student activities
- Advise students on and implement health and safety policy and systems for student activities, including completing risk assessments, transport bookings and safety of sports equipment
- Ensure accidents are correctly reported
- Ensure the Safeguarding issues are considered when planning activities
CANDIDATE REQUIREMENTS
- Experienced in providing administrative support & advice on planning events, ideally in a volunteering sports or Activities based environment
- Fully conversant with Word & Excel
- Ability to use social media and populate Websites
- High standards of customer care
- Experience of coordinating and delivering projects
- Experience of working with Volunteers
- Some knowledge of best practice in Health & safety and safeguarding in relation to student groups
- An understanding of Equality, diversity and inclusion and the challenges that may be faced by students/members from marginalised backgrounds
- Experience of monitoring budgets
- Planning and organising skills, including prioritisation
- Knowledge of health and safety & experience of assessing risk assessments
- Ability to demonstrate tact and diplomacy
- Ability to demonstrate initiative
- Self-motivated & dynamic approach
- High level of confidentiality
- Demonstrates effective teamwork
BENEFITS
- 20 days annual leave (pro rata) plus not less than a total of 15 days at Christmas, Easter, New Year, May day, Spring and Late Summer bank holidays or days in lieu
- A dedicated wellbeing programme
- Cycle to work scheme
- Employee assistance programme
- A substantial pension scheme
- Salary extras
APPLY TODAY...
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JOB REF: AWDO-C12443
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