The Operations Administrator will play a crucial role in supporting the smooth and efficient functioning of various operational processes within the company. This role requires excellent organisational skills, attention to detail, and the ability to work collaboratively across different departments.
Core Responsibilities:
- Personal Assistant Support: Provide personal assistance to the Production Director including diary management, managing the Production Directors expenses and booking travel arrangements, attending meetings where required, taking of minutes and the circulation of actions and updates.
- Administrative Assistance: You will also provide administrative assistance to other members of the operations senior management team as needed. This will include managing calendars, scheduling meetings, preparing documents etc.
- Data Management: Maintain accurate and up-to-date records related to operations, including staff time and attendance, overtime management, absence, and starters/leaver's records within the Kronos system amongst others. Utilise company databases and software systems to track and analyse data as needed.
- Documentation: Prepare and maintain various operational documents including organisation charts etc. Ensure that all documentation is complete, accurate, and compliant with company policies and procedures.
- Stationery and Office Equipment: Ensure office equipment (printers etc.) are functioning at all times and manage the stock and ordering of any stationary for production operational staff where required, in line with company policy and budget.
You will have the following skills:
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and experience with database management systems.
- Ability to plan, schedule and coordinate appointments, diaries, meetings, staff appointments both internally and with external companies
- Attend operational meetings, understand and record minutes and actions
- A rudimentary level of business acumen, including the ability to understand and manage low level spend and budgets.
- Prior use and experience of Time and Attendance systems desirable.
- Ability to understand operational metrics and KPIs in order to update reports on a regular basis highly sought after.
- Knowledge of operations management principles and practices is desirable but not required.
Behaviours:
- Strong organisational skills with the ability to prioritize tasks and manage time effectively.
- You will have integrity in all aspects of the role and its deployment.
- Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.
- Excellent attention to detail and accuracy in data entry and record keeping.
- Effective communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.