We are currently recruiting on behalf of a School Trust who are looking for an Office Manager for one of their sites in South Norwood . The ideal applicant will be available to start in September and will have experience working in a busy school office . Experience in a SEN school would be desirable
Purpose:
To be responsible for the management of the administrative support function, ensuring the provision of an effective and efficient service. To be responsible for office personnel matters and office staff development in liaison with the Headteacher.
Duties
- To have overall responsibility for all work undertaken by the administrative support staff and to allocate and monitor workloads
- To assist in the appointment of administrative staff liaising with the appropriate senior management
- To be responsible for ensuring that all aspects of recruitment for office support staff are carried out in accordance with good practice including placing advertisements, taking up references, interviewing arrangements and paperwork for successful candidates, including all pre-employment checks.
- To be responsible for maintaining the Single Central Record (SCR), ensuring that the information on the SCR is accurate and up to date and complies with current statutory guidance.
- To be responsible for the training for all new office support staff
- To act as confidential secretary to the Headteacher
- To take responsibility for ensuring that the Bursar/Finance Officer receives the information they require regarding staff appointments
- To be responsible for ensuring that all pupil and payment records are securely stored and that access is restricted to authorised personnel
- To ensure that Arbor pupil records are kept up to date, new pupils added to system and leavers removed at the appropriate time. Liaise with Planning and admissions department to identify places in school.
- To manage the admission process in liaison with the headteacher, ensuring all new pupils are admitted correctly according to the admission criteria.
- To manage Year 6 leavers, liaise with secondary school and ensure all pupil records and CTF files are forwarded appropriately..
- To undertake appraisal for identified members of support staff and to ensure an effective appraisal system is operated for all members of the administrative support staff
- To initiate and keep under review, the personal development plans of all staff and submit recommendations to the Bursar/Senior Manager on staff development and training needs
- To be responsible for the office email account. Check regularly and forward emails as appropriate to other staff members. Ensure emails are dealt with and responded to promptly. Use attachments and scanned documents appropriately.
- To be responsible for the DBS procedure with regard to voluntary helpers in school – complete online applications and verification as necessary.
- To liaise with the Headteacher with regard to supply cover for teaching/LSA arising from staff sickness and training courses.
- To produce a database of standard letters, forms etc using standardised school format. To ensure office staff use standard documentation as appropriate
- Liaise with SENCO and Learning Mentor to identify pupils who qualify for FSM & Pupil premium, to ensure school received the appropriate funding