Sales & Events Executive
TEMPORARY ASSIGNMENT - 3 MONTHS
£15 - £16ph
Central London
The Client:-
Is one of the historic Great Twelve Livery Companies in London and was founded during the Middle Ages.
**The Roles:-
Sales and Event Administration
- Deal with bookings for internal space for Company meetings, and Company events
- Deal with all new and repeat sales enquiries
- Handle all bookings efficiently ensuring consistent attention to detail and high level of service
- Arrange and conduct client meetings, site inspections and menu tastings
- Send contracts and ensure deposits are received for all confirmed bookings
- Chase final invoices and ensure all debts are settled following the event
- Record and follow up all provisional bookings, maintaining liaison with clients
- Ensure efficient diary management and maintain events database
- Enter events details accurately and create event sheets with venue logistics, room setups, catering and additional requirements
- Prepare and distribute weekly event orders to the Company for the week ahead
- Build client relationship through consistency and attention to detail, establishing a loyal client base
- Deal courteously with guests, members and colleagues at all times
- All other administration tasks as directed
- Complete security risk assessments for each event
**General support
- Seek and develop new business opportunities as directed, organise guests' receptions and events to develop the corporate business.
- Assist with the production and circulation of marketing material to potential clients
- Notify potential clients, including members of the Company, of special promotions
- Assist in producing information for budgets, financial reports, statistics and forecasts, and attend Committee meetings
- Attend industry events to promote the venue, and to gain more knowledge of trends and related news
- Work closely and effectively with the kitchen and operations team as directed
- Assist with other administration tasks as required
**Skills and Attributes
- Good communication, organisational and administration skills with an eye for detail
- Sales and events administration experience
- Commercial awareness and experience in an events environment
- Awareness of events operations, catering and AV would be desirable
- Customer focused, supportive, flexible and willing to help
- Strong IT skills including sound knowledge of database management (Priava software used - training will be provided if necessary)
- Able to work calmly, courteously and methodically under pressure
- Able to work within a small team and be proactive in getting work done, and having awareness of what is taking place within the venue
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EQUAL OPPORTUNITIES
Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
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