To join the Company Secretariat Department of a national estate management company specialising in residential block management. Our client is one of the largest block management companies in the country, dealing with the management of leasehold communal areas on behalf of major developer clients, independent landlords and resident management companies.
The Company Secretariat Department provides services in relation to property sales enquiries, from point of sale to completion, administration of management companies, assistance with Land Registry registrations and much more.
Tasks to include (but not limited to):
- Dealing with incoming and outgoing telephone calls
- Taking and making phone calls
- Corresponding with conveyancing solicitors and communicating with internal departments
- Responding to pre-contract enquiries
- Responding to re-mortgage enquiries
- Advising on requirements for transfer of equity transactions
- Providing up to date Debtor History Reports to solicitors
- Liaising with internal Accounts and Property Management departments
- Administrative assistance to the CoSec team
- Photocopying
- Scanning
- Filing/Reviewing Files
- Responding to emails
- Reading and interpreting legal documents
- Adhere to company policy and procedures including those on confidentiality, equal opportunities, health & safety and information security
Further progression may include:
- Producing Information Packs
- Responding to emails as a result of issuing the Information Packs
- Dealing with post completion documentation, ensuring that all requirements have been met and the legal documents are acceptable, before closing the file and issuing the relevant response and documents (i.e Certificate of Compliance and Share/Membership Certificates) to the solicitor and sending the file to our internal Set Up department
- Keeping company records, dealing with annual returns, appointments, resignation and change of Director details and returning these to Companies House in accordance with Company Law
- Updating shareholder records
- Being involved with Lease Extensions and Deed of Variations
- Undertaking Land Registry searches
Required Abilities:
- Multitasking
- Accuracy/attention to detail
- Being able to work in a team and on their own
- Ability to prioritise task load and work to deadlines
- Managing their own time
- Adaptable to changing priorities
Minimum Requirements:
- Excellent communication skills
- Good literacy and numeracy skills (minimum of GSCE grade c or equivalent)
- Computer literate - use of word, excel and outlook essential
- Confident with taking and making calls
- Proven administrative experience
- Punctuality
AMR are one of the UK's largest specialist recruiters for the Property, Estate Agency, Lettings & Property Management, Land & New Homes, Commercial Property and the Mortgage Market.
We recruit for the roles of: Branch Manager, Residential Sales Manager, Valuer, Lister, Senior Sales Negotiator, Residential Sales Negotiator, Residential Sales Progressor, Country Homes Negotiator, Senior Lettings Negotiator Lettings Negotiator, Lettings Manager, Lettings Coordinator, Letting Administrator, Property Manager, Block Manager, Regional Manager, Regional Director, Area Manager, New Homes Sales Advisor, Land Finder, Land Buyer, Surveyor, Mortgage Advisor, Mortgage Consultant, Commercial Negotiator, New Homes Sales Consultant.
We like to speak to every application, but due to the current climate this is not always possible. To ensure your application is not overlooked it is important that you emphasize any skills or work experience relevant to this position. If you have not heard from us within 5 working days please assume that you have been unsuccessful in this instance, we will also therefore not hold your data.