'Recruiting for your future success'
Finance Coordinator
£26K | Mon-Fri 9am-5:30pm | Ipswich | Excellent benefits | Finance/accounts for external clients | Sales ledger & purchase ledger / bookkeeping / credit control | Accurate / adaptable individual | Confident communicator
Our client provides innovative support to places through the development and management of town and city centres, retail and leisure complexes, commercial areas and Business Improvement Districts (BIDs). They are actively seeking a personable Finance Coordinator to join their friendly, collaborative team.
The purpose of this role is to provide the cashbook service to BID clients covering a varied number of monthly tasks. The successful individual will receive daily supervision from the onsite Financial Accountant
Duties (include but are not limited to)
- Issuing sales invoices and credit notes to customers
- Posting sales ledger receipts to sage
- Sending statements, chaser letters and emails to debtors
- Chasing debtors by telephone
- Using own initiative to find contact details for debtors where these are missing.
- Entering purchase ledger invoices into sage.
- Ensuring invoices are approved by the relevant person before payment.
- Reconciling supplier statements against sage records, investigating differences where appropriate.
- Carry out payment runs twice a month.
- Sending out charge card statements to charge card holders.
- Checking expense claims comply with policy and have been signed off by the relevant person before making payment.
- Review bank accounts for payments and receipts not entered on sage and post as necessary.
- Collate paperwork for Direct Debit and Standing order payments.
- Liaison with external accountants to ensure that financials are reconciled against bank accounts on a monthly basis.
- Reviewing expenditure to ensure each transaction is coded, descriptions and receipts provided
- Ensuring all costs are authorised
- Reconciliation of account at month end
- Preparing and submitting quarterly VAT returns for clients.
- Adhering to Making Tax Digital process
- Checking month end reports thoroughly and reporting to management on variances to budget on income and expenditure.
- Finding and correcting errors on nominal reports, escalating where necessary.
- Updating reporting packs with final figures and circulating to BID
- Liaising with external accountant to answer their queries when producing statutory year end accounts.
- Ensure accurate recording of accruals and prepayments at year end.
- Ensuring all paperwork is received and processed in a timely manner for year end.
Person Specification
- Very occasional UK travel may be required for training and operational purposes and the cost of this would be met by the Company.
- Proficient in the use of Sage 50 Accounting system (or similar).
- Excellent Excel skills.
- Good Office skills including email and Word.
- Outstanding attention to detail and organizational skills.
- Strong ability to multitask and prioritise own workload.
- Good communications skills at all levels (confident on phone and by email)
- AAT certificate or be qualified by experience (or working towards AAT Cert).
- Due to access of client bank accounts, an appropriate screening process will be followed. Education to A level (or equivalent) standard, particularly in Maths and English (desired).
- Experience of running monthly payroll (desired).
LIGHTHOUSE PERSONNEL LTD ARE A RECRUITMENT AGENCY WORKING ON BEHALF OF A CLIENT.
PLEASE NOTE WE RECEIVE A LARGE NUMBER OF APPLICATIONS PER VACANCY AND UNFORTUNATELY CANNOT RESPOND TO ALL APPLICANTS. THEREFORE, IF YOU HAVE NOT HEARD FROM US WITHIN A MONTH FROM APPLICATION DATE, IT IS LIKELY THAT YOU HAVE BEEN UNSUCCESSFUL.
If you have been successful, we will contact you by the phone and begin taking you through our step by step recruitment process, doing our utmost to ensure the role is right for you, ascertaining your suitability in the process. This process will all be explained on initial contact.