Boutique US law firm seeks an enthusiastic Operations Assistant to provide office administration support, as well as coordinating on-site operations for the London office.
- Salary of up to £35,000, dependent on experience
- Centrally located in the heart of the City with stunning offices
- Core working hours of 9:30am to 6:00pm
They are looking for a candidate with a strong work ethic and genuine interest in working for a law firm. Reporting to the Facilities Manager, this Operations Assistant role is hands-on and varied, combining legal administration and office operations tasks. Proactiveness, team spirit and a can-do attitude are key to success.
Key Responsibilities of the Operations Assistant:
- Handling all mailroom services, managing both incoming and outgoing mail and couriers
- Managing all security access procedures for new joiners and visitors
- Assisting with office and conference room set ups, including the procurement of stationery, consumables and offices supplies
- Maintaining stock of office pantry supplies in the office café and kitchen areas
- Assisting with the coordination of building maintenance providers (maintenance, housekeeping, air conditioning, document archiving/disposal, AV and IT)
- Conducting regular maintenance tasks for coffee machines and addressing any technical issues with the vendor promptly
- Maintaining facilities related documentation on the firm's document management system in line with company policies and procedures
- Supporting the office's Business Continuity efforts and plans
- Supporting the office filing, archiving and onsite/offsite storage
- General office administrative support for office leadership and providing backup reception duties, as required
- Willingness to perform other related duties, as required
Key Skills/Experience of the Operations Assistant:
- Previous experience in a similar role within a Legal or Professional Services environment
- Ability to develop and maintain positive working relationships with all relevant stakeholders, with an approachable and friendly attitude
- IT literate and able to juggle multiple priorities
- Excellent communication and organisational skills
- Trained as a fire warden and/or first aider advantageous