My client a well known charitable establishment in Derby is looking for a PA to Headteacher/Admin lead to join their business on a temporary contract.
- To act as personal assistant to the Headteacher including managing the admissions process for new children and young people from initial visit to placement offer
- To co-ordinate and oversee school administrative processes
- To complete statutory whole school administrative priorities at key points in the school calendar for example, the DfE school census
- To provide administration support to the SLT and Governors
- To lead and manage the administration team
Specific duties include:
- To respond in a timely manner to all new pupil enquiries ensuring as far as possible enquiries result in acceptance of a placement offer
- Liaison with the Headteacher and SLT co-ordinate new pupil assessments and visits, devise and issue new pupil information packs and induction information
- To maintain the Headteacher's diary and assist with arrangements for visitor events
- Deal with incoming correspondence, post, email, text and telephone calls and distribute as necessary
- Deal with concerns about children and young people, which can be of a complex and sensitive nature
- Receive and welcome visitors to the school on behalf of the Headteacher, in a courteous, pleasant and welcoming manner
- Provide administrative support for Headteacher reports to governors and Trust Board
- To manage the School's enquiries and admissions email accounts
- To maintain records of staff absences in the administrative team
- Produce an annual calendar of key School activities in liaison with the Headteacher and SLT
- Co-ordinate and oversee the administration of key activities in the School's annual calendar
- To organise, gather information for, circulate agendas, take and distribute minutes, organise interpreters (where appropriate) for meetings as requested by the Headteacher
- To liaise with the Clerk to Governors on governance matters and ensure relevant information is available to all Governors on the Governor hub
- Liaison with the Directors to ensure the School's website is up to date, legally compliant, informative for those who wish to use it and attractive to prospective parents and placing authorities
- To collate information including consent forms each academic year and throughout the year for new pupils and pupils starting throughout the year
- To liaise with the Chair of Governors on governance matters and ensure relevant information is available to all Governors on the Governor hub
- To act as clerk to the governors if requested by the Headteacher
- To organise administration support for activities organised by members of the SLT
- To take minutes at and collate information for employee relations processes for example, discipline and grievance matters
- To maintain access to portals and online services ensuring appropriate staff have access
- To co-ordinate the annual and day to day activities of the administration team
- Participate in managing the performance of administrative staff
- Ensure reception areas are tidy and welcoming and staffed at all times
- To ensure the schools visitors policy is followed at all times including: records of visitors to the campus and staff working outside normal hours are accurate and up to date; visitor identity is checked, recorded and adequate supervision to safeguard pupils is in place at all times
This is a temporary role to start ASAP and could lead to a permanent role. As an organsiation they offer superb benefits.
The successful candidate must have previous and recent PA experience and will need to undergo an enhanced DBS.
The role is working Monday to Friday 37 hours per week and working over 42 weeks in a year.
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