Assistant Contracts Officer

Job Title: Assistant Contracts Officer (procurement)
Location: Bradford BD1
Contract Type: 3 Months Temp 3 Months Extension possible
Weekly Hours: 37
Working Hours: 09:00 - 17:00
Start Date: 19/08/2024
**Pay: £**17.59 PAYE

Key Responsibilities

1. Contract Management Administration: Oversee contract management activities, ensuring communication, governance, payment, and performance monitoring are effectively executed.
2. Contract Compliance and Value Addition: Ensure procurement activities comply with Public Contracts Regulations, Council's Financial and Contract Standing Orders, and deliver cost-effective supply arrangements.
3. Support Electronic Tendering Systems: Promote the use of e-tendering systems, e-catalogues, and e-auctions to enhance procurement and supplier management.
4. Development of E-Systems: Contribute to the development of e-systems and processes to increase efficiency and value for money in procurement.
5. Stakeholder Support: Assist contract managers across the Council in contract management, ensuring adherence to administrative arrangements.
6. Contractual Monitoring and Reporting: Monitor contracts, identify data quality issues, and report on compliance and delivery performance.
7. Policy and Procedure Compliance: Ensure adherence to council policies, procedures, and contract mechanisms by all relevant parties.
8. Relationship Management: Develop and maintain effective relationships with delivery units and partners.
9. Documentation and Log Management: Maintain accurate logs of issues, risks, actions, and meeting minutes, ensuring timely follow-up.
10. Payment Accuracy: Ensure payments reflect agreed performance and payment mechanisms.
11. Collaborative Commercial Approach: Work with colleagues to ensure a consistent commercial approach and manage interdependencies effectively.
12. Research and Benchmarking: Conduct research on best practices in contract management and apply lessons learned to improve contracting arrangements.
13. Customer-Focused Contract Management: Ensure contract management activities are driven by customer needs and outcomes, incorporating feedback into processes.
14. Conflict Resolution: Assist in resolving business conflicts with delivery units and partners.
15. Procurement Project Support: Support procurement professionals with project documentation and evaluation procedures.
16. Regulatory Compliance: Ensure compliance with financial regulations, Contracts Standing Orders, and relevant legislation, including IR35.

Key Requirements

1. Specialist Knowledge in Procurement: Experience in procurement services, with a focus on contract management.
2. ICT Proficiency: Competence in specialist ICT systems such as P2P, vendor management, and social value portals.
3. Continuous Improvement: Ability to identify and suggest improvements for more efficient service delivery.
4. Effective Relationship Management: Ability to develop and maintain relationships with officers, suppliers, and businesses.
5. Performance Monitoring: Skill in monitoring contractor performance to ensure value for money.
6. Data Analysis: Ability to analyze contract data and resolve issues, ensuring compliance with procurement policies.