Position Expectations
Our client is seeking a versatile receptionist to run their busy reception area and support with legal secretarial duties.
The ideal candidate will exhibit excellent communication skills and competency in general office administration with a polished and professional attitude who create a positive first impression.
Key responsibilities and tasks
- Prepare court bundles
- Transcribe and proofread legal documents
- Accurately file documents with the court ahead of deadlines
- Process third party and vendor invoices
- Arrange travel arrangements for Solicitors
- File, organise, scan, copy and fax legal documents in a timely manner
- Answer phone calls, take notes/messages and redirect calls when appropriate
- Welcoming clients and visitors upon arrival at reception
- Assisting clients and visitors with the location of legal staff
- Scheduling and confirming appointments
- Ordering and replenishing office supplies
- Managing the maintenance and repair of office equipment
- Assisting with copying, scanning, faxing, emailing, note-taking, bundle preparation and travel bookings
- Preparing meeting facilities and arranging refreshments, if required
Skills and Experience:
- Previous working experience as a Legal Secretary and/or Legal Receptionist
- Qualification in legal studies or similar desirable
- Familiarity with legal terms, legal documents, and filing
- Excellent written and verbal communication skills
- Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems
- Exceptional interpersonal and communication skills
Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.