We are working with a great organisation based in Cardiff, who are focussed on delivering an innovative service that promotes the Welsh capital and it's city centre businesses. They are looking for a diligent and organised Office Manager to oversee HR, Finance, office administration & Governance for the organisation.
They are seeking a people focused and process driven individual with strong operational support skills including HR knowledge. The successful candidate will work with a small team of dedicated individuals who are passionate about the organisation and the work it carries out.
The new Office Manager should be an independent, self-sufficient individual who is highly organised in their approach and also someone who has strong communication skills. In return, the organisation can offer a flexible working week with a mix of home and office working.
The job
- Ensure that HR policies and procedures, including staff development plans are kept up to date to support the effective management of the team
- Ensure all job descriptions and contracts are up to date and representative of roles and legalisation
- Support staff in their understanding of the companies HR policies and procedures as and when relevant.
- Oversee the delivery and implementation of the employee benefit and wellbeing package.
- Office housekeeping including liaison with the landlord and key contractors
- Serving as the first point of contact for the company over the phone and through generic company email addresses
- Administrative tasks related to the sound management of the company including but not limited to: minute taking at relevant board and subcommittee meetings, general housekeeping tasks such as stationery supply management
- Book-keeping and financial management including budget monitoring, processing incoming invoices, raising and chasing outgoing invoices, managing bank reconciliation, and preparation of basic financial reports
- Responsibility for the office costs budget including identification of efficiencies
- Organising and administering meetings of the board of directors including venue and catering hire and management of attendance
The person specification
- Experience in an Office Manager/co-ordinator role is essential, preferably in a small organisation where the role is broad.
- Ideally have experience of dealing with HR matters
- Experience of financial administration, preferably experience with Xero
- Demonstrate reliability and discretion and be able to maintain the confidentiality of information
- Highly competent using Microsoft Office, in particular Word and Outlook
- Possess excellent IT and problem-solving skills
- Strong communication skills, both verbal and written
- Have the initiative and ability to 'make things happen'
- Strong attention to detail
Salary and benefits
- Salary is £30,000 per annum
- Fixed Term until November 2026, intention to renew for 5 years.
- Bonus scheme
- 25 days annual leave + Bank holidays
- Flexible/Hybrid working
The next step
Please send your CV and we will respond in due course.