Our client is looking for an organised Team Secretary who is happy with a 6 month contract in a FTSE 250 company.
This is a fabulous organisation to work for offering £35,000 pa and a great benefit package.
You will be working for the Head of the Real Estate team in lovely offices based near Marble Arch/Hyde Park.#
This is a varied role with duties including:-
- Diary management - setting up meetings/teams video conference calls efficiently and without prompt and booking meeting rooms and catering as required.
- Meetings and communications - attendance at key team meetings and taking down and subsequent tracking of key actions, keeping the teams' actions on track.
- Lead coordination of the Joint Venture reporting process - chasing teams for input, etc.
- Preparing and amending presentations and other documents to tight deadlines.
- Organisation of internal and external events.
- Build, develop and manage relationships with all internal and external parties. First point of contact for Retailers, Agents, Advisors, Lawyers etc
- Ensuring the team are meeting with their customers and maintaining relationships on a regular basis.
- Deal management - close coordination with Secretariat and Lawyers to ensure deals and leases are logged, signed, and sent back within the correct timescale.
- Travel arrangements - organising domestic flights, train tickets, hotels, and taxis.
- General administration - processing expense claims and purchase orders via Proactis
- Close liaison with other PAs and Direct Reports to ensure priorities are communicated and any outstanding matters are followed up promptly.
- Other admin duties including proofreading documents, dealing with invoices.
- Short-term cover for other PA's when required.
- Maintaining contacts - ensuring contact details are kept up to date in Outlook and Salesforce.
You will need experience of working in a fast paced environment as a Team Sec plus great communication skills - Apply today for an early interview