Accounts Payable Clerk

Page Personnel are recruiting for a permanent Accounts Payable Clerk on behalf of a highly successful recruitment business based in Trafford Park.

This role will report directly to the Accounts Manager and take responsibility for the day to day running of the purchase ledger and provide ad-hoc support to the rest of the finance team.

Client Details

Our client is a highly successful, family owned business who are a leading provider of recruitment services. The UK business is headquartered in a modern office in Trafford Park which is fitted with an on site canteen & gym.

The business has an excellent culture and always looks to develop their staff both personally and professionally.

You will have access to an excellent range of benefits including 25 days holidays plus bank holiday, enhanced sick pay, death in service benefit plus the occasional free trip abroad (Paris, Marseille and Barcelona have been visited in recent years).

Description

Accounts Payable Clerk duties include:

Assist in the setup of new suppliers

1. Confirming supplier bank, company name, address and contact details are correct
2. Verify via the telephone any changes to supplier details and be aware of fraud
3. Checking company details on new supplier invoices match those in Access Financials
4. Confirm payment terms match agreed terms
5. Resolving differences in the above

Maintaining the AP Ledger

1. Code or Match the invoice to a Purchase order - Ensure all invoices are coded to the correct GL/ CC and company (We operate 2 purchase ledgers)
2. Check - Does the invoice look correct?
3. Gain approval - Either manually or by using the future AP Invoice approval system
4. Post - Ensure accuracy when posting the invoice details into the accounting system e.g Date
5. Pay - Weekly payment runs. Send BACS Friday for payment on the following Tuesday

Controlling the AP Ledger

1. Ensuring that there are no negative balances (Payments or Direct Debits without invoices)
2. Review statements requesting any missing invoices and contact the supplier with any queries
3. Balance the AP Ledger to the Balance sheet control account
4. Escalate and/or resolve Purchase order v's Invoice variances to the supplier. (Quantity and price differences)
5. Ensure Invoice approval limits are adhered to

Processing and authorising internal expenses

1. Adding and removing new employee starters and leavers
2. Review expenses and ensure they are aligned with the Expenses Policy
3. Amend nominals/Cost centres to ensure expenses are costed to correct team
4. Ensuring all payments are processed and are on BACS export to be paid on Friday
5. Ensure expenses are posted in a timely manner into the accounting ledger

Support the wider accounts team

1. Work with the Accounting Manager to implement the new AP Invoice approval system
2. Contribute to Finance team meetings with new ideas and how we can do things better
3. Provide cover for the Accounts assistants e.g., Bank reconciliations, local reporting
4. Support the month end process, investigating costs as directed by the Management accountant
5. Assist the Accounting Manager in information for the daily/weekly cash flow forecasts

Profile

The successful Accounts Payable Clerk candidate will:

• Have a proven track record in a similar role
• Be an excellent written and verbal communicator
• Be proficient in MS Office, particularly MS Excl.
• Be able to work to tight deadlines
• Have the ability to work alone or as part of a team
• Knowledge of Access Financials would be beneficial

Job Offer

A salary up to £27,000, study support, enhanced sick pay, death in service benefit, on site canteen, free on site gym & more