Berry Recruitment are NOW hiring for a committed and experienced Events Assistant to work for an organisation based in Didcot, Oxfordshire. This company offers a friendly, collaborative and inclusive culture with flexible working around the core hours of 10:00 - 16:00, hybrid working and a very generous package of 30 days annual leave + Bank Holidays.
Role: Events Assistant
Salary: £23,000 - £25,000 per annum
Location: Didcot, Oxfordshire
Hours: Hybrid - 2 days in the Office
Key Responsibilities of the Events Assistant:
- Acting as the first point of contact for all events enquiries, ensuring all correspondence is managed effectively, professionally and in a timely manner.
- Processing all event bookings, ensuring delegate information is complete and accurate.
- Processing invoices and credit notes, scan, and file booking forms (adhering to GDPR guidelines) and sending written confirmation.
- Ensuring all event information is kept up to date and that all activity for each event is recorded on the relevant database.
- Assisting with sponsor liaison before the event ensuring the package that has been sold, has been fulfilled.
- Assisting with event preparations including the production of badges, event documentation (which may be done by mail merge) and gathering of HTA literature and organising all materials to go to the event.
- Liaising with appropriate suppliers to obtain quotes and turnaround times for design work, print costs, mailing services, AV support, analysing costs and making recommendations for the best supplier to use.
- Assisting with post-event follow up including processing feedback forms and reorganising materials and literature upon return from an event.
- Attending events as required, including event setup and breakdown and meeting, greeting, and registering delegates.
About you:
- Previous experience in a similar role.
- The ability to work as part of a team, support colleagues and promote excellent team spirit.
- Effective and accurate written, verbal, and electronic communication skills.
- Strong administrative, organisational and time management skills.
- An eye for detail with the ability to multi-task, work well under pressure and within a small team.
- Excellent IT literacy, with demonstrable knowledge of Outlook, Word, Excel, Mail Merge.
- Educated to GCSE standard or equivalent.
- Prepared to travel for external meetings/events, which may involve overnight stays (approx. 4 times per year)
No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can bring value to the role, we'd love to learn more about you!"
For more information and to apply, contact the Oxford branch of Berry Recruitment - or click 'Apply Now' to submit your application.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.