Office Administrator
Location: Tunbridge Wells, Kent
Job Status: Permanent
Key Responsibilities:
- Onboarding Administration: Assist in the employee onboarding process, including the preparation of offer letters and employment contracts.
- Background Screening: Help to manage background screening checks, identifying alerts and discrepancies that may affect candidate suitability.
- Right to Work Coordination: Help to ensure all new starter documents are valid and properly verified following the correct internal due diligence processes.
- Interview Coordination: Support Talent Partners in scheduling candidate interviews with hiring managers.
- HR System Management: Administer HR portal and manage ticketing, prioritising queries effectively.
- Candidate Liaison: Act as a key point of contact for candidates, hiring managers, and HR, providing updates and answering queries throughout the recruitment process.
- Confidentiality Maintenance: Handle sensitive information with discretion, ensuring privacy for candidates and clients.
- Record Keeping: Maintain accurate records within our internal system, Talos.
- Contractor Support: Provide administration support for contractor onboarding.
- Ad Hoc Duties: Exhibit flexibility by assisting with additional tasks as required.
Experience Required:
- 6 months + experience in customer-focused administrative roles;
- Excellent organisational skills with a keen eye for detail, capable of managing multiple tasks and prioritising effectively.
- Strong communication skills, both written and verbal.
- Customer-service mindset with a proactive problem-solving approach.
- Proficiency in Microsoft Office Suite and high level of IT literacy.
- Ability to maintain confidentiality and handle sensitive information with empathy and discretion.
- Capability to work independently and collaboratively in a fast-paced, cross-functional team environment.
Working Pattern : A minimum of 3 days per week in our office in Tunbridge Wells, Kent.