Job Title: Administrator
Location: Oxford
Type: Full-Time, Maternity Cover, 12-month FTC
Company Overview: My client, a leading architectural firm, believe in creating spaces that inspire and innovate. Our commitment to excellence extends beyond our designs to our workplace environment. We are currently seeking a dedicated and organized Facilities and Office Management Administrator to join our team and support our mission.
Job Description: The Facilities and Office Management Administrator will be responsible for ensuring the smooth and efficient operation of our office and facilities. The ideal candidate will have a background in both facilities management and office administration, bringing a proactive approach to maintaining a productive and inspiring workplace.
Key Responsibilities:
- Oversee the day-to-day operations of the office and facilities, ensuring a safe, clean, and efficient working environment.
- Manage facilities maintenance schedules, coordinate repairs, and liaise with contractors and service providers.
- Handle administrative tasks, including scheduling meetings, preparing reports, and managing office correspondence.
- Ensure compliance with health and safety regulations and implement best practices in facilities management.
- Coordinate office supplies and inventory, ensuring adequate stock levels and efficient storage solutions.
- Assist in space planning, office layout changes, and relocations, minimizing disruption to operations.
- Support the implementation of sustainability initiatives and workplace enhancements.
- Respond promptly to facilities-related inquiries and requests from staff, providing excellent customer service.
- Manage office budgets, track expenses, and ensure cost-effective solutions for facilities and office needs.
Qualifications:
- Proven experience in facilities management and office administration, preferably within a professional services environment.
- Excellent organizational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Knowledge of health and safety regulations and best practices in facilities management.
- Ability to work independently and collaboratively within a team.
- Attention to detail and problem-solving skills.
What We Offer:
- Competitive salary and benefits package.
- A collaborative and creative work environment.
- Hybrid working
If you are interested in the role, please apply & reach out on p.ryan-