Job:
Office Manager (35 Hours p/w)
Location:
Birmingham
Salary:
£30,000 - £35,000
Job Purpose
We are recruiting for a not-for-profit charity organisation seeking an Office Manager who will be responsible for providing accurate information and ensuring the effective day-to-day running of the office. This role is a crucial service-centric environment and passionate mission.
Key Responsibilities
- Managing the Office Team
- Serving as the Primary Office Contact for Trustees
- Handling Office Contracts (e.g., phones, services)
- Organising and Printing Quarterly Newsletters
- Conducting Audits
- Performing Month & Year-End Procedures
- Managing Sales Ledger (Invoicing, Payment Allocation)
- Performing Bank Reconciliation
- Handling Credit Control
- Cash Flow/Forecasting Monthly Management Accounts
- Budgeting
- Payroll Management
- Staff Expenses Management
- Managing Journals (Opening Balances)
- Preparing VAT Returns
- Handling HMRC Documents (e.g., P11D)
Skills & Attributes
- Ability to Build and Maintain Relationships
- AAT Qualified (Desirable)
- Empathy with the Individuals We Support
- Creativity, Imagination, and an Entrepreneurial Attitude
- Critical Thinking and Informed Judgement
- Proactive Attitude, Drive, and Enthusiasm
- Excellent Communication Skills and ability to work under pressure and meet deadlines
- Good Organisation and Project Management Skills
- Ability to Motivate Others and Work as Part of a Team
- Resilience and Sensitivity to Volunteers and Donors
- Understanding of Confidentiality and GDPR
- IT Skills (Knowledge of Social Media Monitoring Tools and Website Development is a Plus)
- Willingness to Carry Out a Range of Administrative Tasks
- Commitment to the Organisation's Cause
Working Hours
- 35 hours per week, primarily office-based with some home/hybrid working.
- Some availability to work out of hours may be required (e.g., to attend evening or weekend events and meetings). Time off in lieu will be offered.