Executive Assistant
£30,000 - £35,000 Annually
Glasgow City Centre
Full Time, Mon – Fri
Reed is working for a fast growing and market leading healthcare business who are seeking an experienced and professional Executive Assistant that can provide comprehensive support to 2 members of the senior leadership team.
This role is integral in enabling our leaders to focus on strategic decision-making, business growth and organisational management.
Day-to-day of the role:
- Calendar and Schedule Management: Efficiently manage the Director's and COO's calendars, schedule appointments, meetings, and conferences while coordinating with stakeholders.
- Travel Arrangements: Organise travel plans, including flights, accommodations, and itineraries, ensuring they are well-coordinated and cost-effective.
- Communication and Correspondence: Handle incoming communications, draft responses, and maintain timely and appropriate communication on behalf of the executive team.
- Meeting Support: Prepare for meetings by setting agendas, preparing documents, taking minutes, and following up on action items.
- Information Management: Organise sensitive and confidential information, maintaining the security and integrity of both physical and digital records.
- Research and Analysis: Conduct research, analyse data, and prepare reports or presentations as requested, providing insightful recommendations.
- Project Coordination: Assist with project management, track progress, ensure deadlines are met, and facilitate team communication.
- Relationship Management: Build and maintain relationships with stakeholders, acting as a point of contact while maintaining professionalism and confidentiality.
- Miscellaneous Administrative Tasks: Manage expenses, process invoices, prepare presentations, and handle office logistics.
Required Skills & Qualifications:
- Proven experience as an Executive/Personal Assistant or similar administrative role.
- Excellent organisational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in managing calendars and making travel arrangements.
- Ability to handle confidential information with discretion.
- Skilled in research and preparing reports.
- Competent in project coordination and meeting support.
- Adept at building and maintaining professional relationships.
- Proficient in office software and technology for virtual communication and information management.
Benefits:
- Competitive salary range of £30,000 - £35,000 per year.
- Performance-based bonus scheme.
- Company pension plan.
- Standard work schedule from Monday to Friday with overtime opportunities.
This is a fantastic opportunity for any experienced Executive or Personal Assistant to support senior leaders and continue their own development.
If this sounds like an opportunity for you, then please submit your CV below.
Good luck!